Executive Assistant Exploration

Oil Authority; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Chevron is seeking an Executive Assistant to support the Exploration leadership team. The role will manage the VP’s calendar, coordinate meetings and events, and serve as the primary contact for internal and external stakeholders while handling highly confidential information.

The position requires at least 5 years of administrative experience and strong proficiency with Microsoft Office, Teams, OneDrive, and related tools. Domestic and international travel will be coordinated.

Qualifications

• High school diploma or equivalent.
• Minimum of 5 years administrative experience.
• Advanced proficiency with Microsoft Office applications, MS Teams, OneNote, CTREX, OneDrive, Excel, PowerPoint, SharePoint, Workplace and Workday.

Responsibilities

• Handles all executive assistant responsibilities. Manages VP’s calendar in Outlook. Coordinates logistics and agendas for meetings, conferences, events, and special functions.
• Coordinates domestic and international travel logistics. Prepares detailed itineraries and coordinates agenda and pre-read with appropriate business unit for trips via Teams. Tracks and coordinates business trip requirements (passport, visas, immunizations, Proforma form, photos, etc.). Tracks and gathers related expenses, compiles expense reports and maintains documentation.
• Manages pre-read for meetings and travel and places material in appropriate OneDrive folder.
• Monitors incoming email for pre-read and has full access in case required.
• Maintains effective communications with the leaders leadership team when requesting information on behalf of the leader. Uses discretion to assign action items and follows up for completion.
• Provide support to Communications as appropriate (This includes communication to org, town halls, outlook meetings, etc)
• Makes appropriate, informed decisions regarding priorities and appropriate levels of urgency to situations and events that require quick response or turnaround.
• Strong ability to adopt and apply new technology to aid efficiency.
• Manages distribution lists as appropriate.
• Handles special projects as requested.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the VP, including those of a highly confidential, personal, or critical nature.
• Manage external relationships with key stakeholders by interacting in a pleasant, friendly and agreeable manner.
• Works well with high level executives and executive assistants. Contribute as a team player, collaborate, share best practices and simplify work.

Skills

Calendar management

Travel coordination

Executive support

Communication

Confidentiality

Prioritization

Team collaboration

Education

High School Diploma or equivalent

Tools

Microsoft Office

MS Teams

OneNote

CTREX

OneDrive

Excel

PowerPoint

SharePoint

Workday

Job description

Total Number of Openings

1

Chevron is accepting online applications for the Executive Assistant Exploration positionthrough November 10 at 11:59 pm.

Responsibilities for this position may include but are not limited to:

• Handles all executive assistant responsibilities. Manages VP’s calendar in Outlook. Coordinates logistics and agendas for meetings, conferences, events, and special functions

Calendar and Travel Management:

• Coordinates domestic and international travel logistics. Prepares detailed itineraries and coordinates agenda and pre-read with appropriate business unit for trips via Teams. Tracks and coordinates business trip requirements (i.e., passport, visas, immunizations, Proforma form, photos, etc.). Tracks and gathers related expenses, compiles expense reports and maintains appropriate documentation.

• Manages pre-read for meetings and travel and places material in appropriate OneDrive folder.

Correspondence/Approvals:

• Monitors incoming email for pre-read and has full access in case required.

• Maintains effective communications with the leaders leadership team when requesting information on behalf of the leader. Uses discretion to assign action items and follows up for completion. Ability to write and speak in a concise and positive manner that creates a good image of the company and the leader.

• Provide support to Communications as appropriate (This includes communication to org, town halls, outlook meetings, etc)

• Makes appropriate, informed decisions regarding priorities and appropriate levels of urgency to situations and events that require quick response or turnaround.

Office Support/Coordination:

• Strong ability to adopt and apply new technology to aid efficiency.

• Manages distribution lists as appropriate.

• Handles special projects as requested.

Point of Contact

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the VP, including those of a highly confidential, personal, or critical nature

• Manage external relationships with key stakeholders by interacting in a pleasant, friendly and agreeable manner

• Works well with high level executives and executive assistants. Contribute as a team player, collaborate, share best practices and simplify work.

Required Qualifications:

• High School Diploma or equivalent.

• Minimum of 5 years administrative experience.

• Advanced proficiency with Microsoft Office applications, MS Teams, OneNote, CTREX, OneDrive, Excel, PowerPoint, SharePoint, Workplace and Workday.

Relocation Options:

• Relocation will not be considered.

International Considerations:

• Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

U.S. Regulatory notice:

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [e-mail].

Chevron participates in E-Verify in certain locations as required by law.