Administrative Assistant

Chevron Corporation; Houston (TX); On-site; USD 40,000 - 58,000; Full time

Job summary

Chevron Corporation is seeking an Administrative Assistant to provide high-level administrative and operational support to leaders and teams in Houston. The role requires professional discretion, ability to juggle competing priorities, and precise document preparation using Microsoft Office and enterprise tools.

You will manage complex schedules, coordinate meetings and travel, and track expenses while ensuring confidentiality and efficiency. Local candidates preferred; relocation not offered.

Qualifications

• High school diploma or equivalent required; 3+ years administrative or business support experience preferred.
• Able to support leaders or teams in a fast-paced environment; professional communication.
• Proficiency with Microsoft Office applications and enterprise tools; strong planning and organizational skills.

Responsibilities

• Provide proactive administrative support with independence and discretion.
• Manage leader calendars across time zones; prioritize requests and resolve scheduling conflicts.
• Schedule and coordinate meetings (in-person and virtual) with agendas and materials.
• Coordinate complex travel logistics (domestic/international) including visas/passports as needed.
• Track expenses; prepare and submit reports per policy.
• Prepare, format, and proofread documents using MS Office and enterprise systems.
• Handle confidential information and represent the leader’s office professionally.
• Support small projects, gather data, and track actions to closure.
• Identify opportunities to improve processes and support admin network.

Skills

Administrative support

Calendar management

Travel coordination

Communication skills

Problem solving

Data accuracy

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

iPASS

CTREX

Job description

Total Number of Openings 1 Provides administrative or office support to non-executive employees, departments, or functions. Manages group and employee work to align with corporate/department objectives. Direct reports are typically individual contributors.

Chevron is accepting online applications for the position Administrative Assistant through 11, 6, 2026 at 11:59 p.m. (Central Time Zone).

The Administrative Assistant provides high-level administrative and operational support to leaders and teams, operating with professionalism, discretion, and sound judgment. The role manages competing priorities, coordinates complex schedules and travel, prepares accurate business documents, and serves as a trusted liaison to internal and external stakeholders to enable efficient, effective business operations.

Responsibilities for this position may include but are not limited to:

• Provide proactive administrative support with a high degree of independence, initiative, discretion, accuracy, and attention to detail.
• Manage leader calendar(s), anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
• Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials, logistics, room/technology setup, and follow-up actions.
• Coordinate complex travel logistics (domestic/international), including itineraries, visas/passports as needed, and related communications.
• Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
• Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint as applicable).
• Handle highly sensitive and/or confidential information; maintain strict confidentiality and appropriate records management.
• Represent the leader’s office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
• Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
• Identify opportunities to improve administrative processes; apply best practices and support the broader administrative network.

Knowledge, Skills & Abilities

• Administrative expertise: Strong planning, organization, time management, and follow-through; ability to manage multiple priorities and deadlines.
• Communication: Clear, professional written and verbal communication; strong interpersonal skills and ability to adapt messaging to diverse audiences and levels.
• Technology proficiency: Advanced working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint; ability to learn and leverage enterprise tools and workflows (e.g., iPASS, CTREX, SharePoint).
• Calendar and meeting management: Skilled in complex scheduling, conflict resolution, and coordination across time zones; strong meeting logistics capability.
• Travel and expense management: Knowledge of corporate travel processes; ability to organize multi-leg travel and prepare accurate expense reports.
• Confidentiality and judgment: Demonstrated discretion when handling sensitive information and executive-level matters.
• Problem solving: Proactive approach to identifying issues, developing options, and escalating appropriately; maintains composure under pressure.
• Data accuracy: Strong attention to detail; ability to validate information, maintain records, and produce error-free deliverables.
• Detail-oriented: Produces accurate work products and maintains strong quality control.
• Discreet: Demonstrates integrity and appropriate handling of confidential information.

Required Qualifications:

• High school diploma or equivalent 3+ yearsof administrative or business support experience Demonstrated experience supporting leaders or teams in afast pacedenvironment ProficiencywithMicrosoft Office applications(Outlook, Teams, Word, Excel, PowerPoint) Strong organizational,time management, and communication skills Ability to exercise sound judgment, prioritize work independently, and manage competing demands

Preferred Qualifications:

• Experience supportingmultiple leaders or complex organizations Familiarity withWorkday,CTREX, or similar enterprise systems Experience coordinating travel and expense reporting in a corporate environment Strong customer service mindset and collaborative working style

Relocation Options:

Relocation is not offered for this role. Only local candidates will be considered.

International Considerations:

Expatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision‑making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law. We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [e-mail]. Chevron participates in E-Verify in certain locations as required by law.

Chevron Corporation is one of the world's leading integrated energy companies. Through its subsidiaries that conduct business worldwide, the company is involved in virtually every facet of the energy industry. Chevron explores for, produces and transports crude oil and natural gas; refines, markets and distributes transportation fuels and lubricants; manufactures and sells petrochemicals and additives; generates power; and develops and deploys technologies that enhance business value in every aspect of the company's operations. Chevron is based in Houston, Texas. More information about Chevron is available at www.chevron.com.