Administrative Assistant

Oil Authority; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Chevron is seeking an Administrative Assistant to provide high-level administrative support to leaders and teams, handling complex scheduling, travel logistics, and confidential communications. The role requires discretion, strong communication, and proficiency with Microsoft Office and enterprise tools.

You will contribute to efficient operations and coordinate cross-functional activities across time zones.

Qualifications

• High school diploma or equivalent required.
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Responsibilities

• Provide proactive administrative support with independence, initiative, discretion, accuracy, and attention to detail.
• Manage leader calendars across time zones and coordinate meetings and travel.
• Prepare, format, and proofread documents using Microsoft Office and enterprise systems.
• Handle confidential information and represent the leader’s office professionally.
• Support special projects, data gathering, and basic analysis; track actions to closure.
• Identify opportunities to improve administrative processes and share best practices.

Skills

Administrative expertise

Communication

Technology proficiency

Calendar management

Travel & expense

Confidentiality & judgment

Problem solving

Data accuracy

Detail-oriented

Discreet

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)

iPASS

CTREX

SharePoint

Job description

Total Number of Openings

1Provides administrative or office support to non-executive employees, departments, or functions.

Manages group and employee work to align with corporate/department objectives. Direct reports are typically individual contributors.

Chevron is accepting online applications for the position Administrative Assistant through 11, 6, 2026 at 11:59 p.m. (Central Time Zone).

TheAdministrative Assistantprovides high-level administrative and operational support to leaders and teams, operatingwith professionalism, discretion, and sound judgment. The role manages competing priorities, coordinates complex schedules and travel, prepares accurate business documents, and serves as a trusted liaison to internal and external stakeholders to enable efficient, effective business operations.

Responsibilities for this position may include but are not limited to:

• Provide proactive administrative support with a high degree of independence, initiative, discretion, accuracy, and attention to detail.
• Manage leader calendar(s), anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
• Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials, logistics, room/technology setup, and follow-up actions.
• Coordinate complex travel logistics (domestic/international), including itineraries, visas/passports as needed, and related communications.
• Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
• Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint as applicable).
• Handle highly sensitive and/or confidential information; maintain strict confidentiality and appropriate records management.
• Represent the leader’s office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
• Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
• Identify opportunities to improve administrative processes; apply best practices and support the broader administrative network.

Knowledge, Skills & Abilities

• Administrative expertise: Strong planning, organization, time management, and follow-through; ability to manage multiple priorities and deadlines.
• Communication: Clear, professional written and verbal communication; strong interpersonal skills and ability to adapt messaging to diverse audiences and levels.
• Technology proficiency: Advanced working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint; ability to learn and leverage enterprise tools and workflows (e.g., iPASS, CTREX, SharePoint).
• Calendar and meeting management: Skilled in complex scheduling, conflict resolution, and coordination across time zones; strong meeting logistics capability.
• Travel and expense management: Knowledge of corporate travel processes; ability to organize multi-leg travel and prepare accurate expense reports.
• Confidentiality and judgment: Demonstrated discretion when handling sensitive information and executive-level matters.
• Problem solving: Proactive approach to identifying issues, developing options, and escalating appropriately; maintains composure under pressure.
• Data accuracy: Strong attention to detail; ability to validate information, maintain records, and produce error-free deliverables.
• Detail-oriented: Produces accurate work products and maintains strong quality control.
• Discreet: Demonstrates integrity and appropriate handling of confidential information.

Required Qualifications:

• High school diploma or equivalent
• 3+ years of administrative or business support experience
• Demonstrated experience supporting leaders or teams in a fast paced environment
• Proficiency with Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint)
• Strong organizational, time management, and communication skills
• Ability to exercise sound judgment, prioritize work independently, and manage competing demands

Preferred Qualifications:

• Experience supporting multiple leaders or complex organizations
• Familiarity with Workday, CTREX, or similar enterprise systems
• Experience coordinating travel and expense reporting in a corporate environment
• Strong customer service mindset and collaborative working style

Relocation Options:

Relocation is not offered for this role. Only local candidates will be considered.

International Considerations:

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [e-mail].

Chevron participates in E-Verify in certain locations as required by law.