Senior Administrative Assistant

Frequentis; Columbia (MD); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company match

PTO & holidays

Job summary

Frequentis USA Inc. is seeking an experienced administrative professional to provide high-level support to the executive team.

The role involves managing calendars, coordinating travel and events, and drafting communications to senior leadership. Ideal candidates will have extensive experience supporting VP and C-level executives, strong writing skills, and a keen ability to anticipate needs while maintaining confidentiality.

Qualifications

• 7+ years of executive or senior administrative support experience.
• Experience supporting Vice Presidents, C-level executives, or executive leadership teams.
• Experience supporting strategic initiatives, board meetings, and executive communications preferred.
• Bachelor's degree preferred.

Responsibilities

• Provide advanced support to executive leadership and business leaders.
• Manage highly complex calendars, priorities, and strategic scheduling conflicts.
• Coordinate executive travel, customer engagements, and leadership events.
• Draft professional executive correspondence, presentations, and briefing materials.
• Support executive leadership meetings, board reviews, and management discussions.
• Track strategic initiatives, leadership actions, and critical milestones.
• Coordinate executive visits, customer briefings, and corporate events.
• Serve as a trusted liaison between executives and internal/external stakeholders.
• Mentor junior administrative staff and assist with process improvements.

Skills

Executive support

Communication & writing

Microsoft Office

Business acumen

Proactive problem solving

Confidentiality & professionalism

Leadership coordination

Board meeting support

Government contracting exposure

Bachelor's degree

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Collaboration tools

Job description

Job Introduction

Frequentis USA Inc. is dedicated to creating a safer world. With over 75 years of experience, Frequentis understands controllers in safety critical situations encounter new challenges daily. Our mission is to develop and market highly reliable, optimized, custom-tailored, and user centric communication and information systems for mission critical solutions. As an industry leader in voice communication data information systems, we create a safer world through integration, digitalization, and automation while maintaining world class safety standards. We proudly serve many U.S. government agencies including the FAA, DoD, and NASA. Safety as our number one priority pushes us to constantly learn about the ever-changing needs in safety critical environments to deliver innovative solutions.

Key Tasks

• Provide advanced support to executive leadership and business leaders.
• Manage highly complex calendars, priorities, and strategic scheduling conflicts.
• Coordinate executive travel, customer engagements, and leadership events.
• Draft professional executive correspondence, presentations, and briefing materials.
• Support executive leadership meetings, board reviews, and management discussions.
• Track strategic initiatives, leadership actions, and critical milestones.
• Coordinate executive visits, customer briefings, and corporate events.
• Serve as a trusted liaison between executives and internal/external stakeholders.
• Mentor junior administrative staff and assist with process improvements.

Key Qualifications

• Exceptional executive support and relationship-management skills.
• Outstanding communication and executive-writing abilities.
• Advanced Microsoft Office and collaboration technology expertise.
• Strong business acumen and organizational awareness.
• Ability to anticipate needs and proactively solve problems.
• High degree of confidentiality, professionalism, and executive presence.
• 7+ years of executive or senior administrative support experience.
• Experience supporting Vice Presidents, C-level executives, or executive leadership teams required.
• Experience supporting strategic initiatives, board meetings, and executive communications preferred.
• Experience working in government contracting, defense, aviation, transportation, or technology environments preferred.
• Bachelors degree preferred

Our Values

Frequentis USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Around 2,100 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work-life-balance and offer all our employees equal development opportunities. In doing so, we focus on long-term working relationships in order to keep the valuable know-how of our employees stable.

Benefits

Benefits: We are committed to supporting our mission through the following employee benefits:

• Medical, Dental, and Vision Insurance
• Health Savings Accounts
• Competitive 401(k) Plan with company match and immediate vesting
• Employee Life Insurance & AD&D
• Company-paid Short-Term and Long-Term Disability Insurance
• Employee Assistance Program
• Generous holidays, including a full week off from December 25 to January 1
• PTO that scales with tenure and sick leave
• Company-sponsored team-building activities to boost morale and productivity.

TRUST-BASED

MODERN MENTORING TRAININGS

WORKING HOURS

IT-EQUIPMENT PROGRAM