Elite Executive Assistant: Strategy, Travel & Coordination

Pioneer Industries, Inc; Village of Farmingdale (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Pioneer Industries, LLC seeks an experienced Executive Assistant to provide high-level administrative support to the leadership team. You will manage calendars, coordinate communications, travel, and special projects, ensuring confidentiality and proactive issue resolution.

You will excel at written and verbal communication, organization, and prioritization, with keen attention to detail and the ability to anticipate executives’ needs in a fast-paced environment. Office-based role in New York.

Qualifications

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project) and calendar management software.
• Strong written and verbal communication abilities.
• Exceptional organizational and time-management skills.
• High emotional intelligence, discretion, and the ability to anticipate executive needs and address issues proactively.

Responsibilities

• Calendar Management: Scheduling meetings and calls.
• Communication Management: Screening, answering, directing emails and phone calls, drafting correspondence.
• Travel Coordination: Booking domestic/international travel with itineraries.
• Information Management: Preparing reports and presentations; taking minutes.
• Liaison: Acting as a liaison between executives and staff/clients.
• Special Projects: Managing special projects.
• Operational Support: Office management tasks and backup reception/clerical support.

Skills

Calendar management

Microsoft Office

Communication skills

Organizational skills

Time management

Discretion / confidentiality

Emotional intelligence

Prioritization

Education

Experience as Executive Assistant

Tools

Microsoft Office Suite

Job description

Pioneer Industries, LLC seeks an experienced Executive Assistant to provide high-level administrative support to the leadership team. You will manage calendars, coordinate communications, travel, and special projects, ensuring confidentiality and proactive issue resolution.

You will excel at written and verbal communication, organization, and prioritization, with keen attention to detail and the ability to anticipate executives’ needs in a fast-paced environment. Office-based role in New York.