Executive Support Specialist for Busy Tech Leaders

Capital One; Deerfield (IL); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an experienced Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage complex calendars, arrange travel, prepare expense reports, and create professional memos and emails, ensuring strong written and verbal communication for a productive team.

You will partner with multiple executives, freeing up time to focus on department and company goals while maintaining a positive, collaborative atmosphere.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
• Associates Degree.
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• At least 3+ years of calendar management supporting multiple executives.
• At least 1+ year of meeting and event planning experience.
• Experience setting up video conference and Zoom/Skype technology for meeting users.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communications.
• Excellent organizational skills.
• Capital One will not sponsor a new applicant for employment authorization for this position.

Responsibilities

• Managing daily calendars for multiple executives, adjusting schedules as needed.
• Arrange and reserve conference rooms, catering, audio/video and services as needed for meetings.
• Coordinate travel arrangements and create expense reports using Capital One systems.
• Drive team activities and events (all-hands, meetings, conferences, supplies, social events).
• Prepare professional memos, letters and emails.
• Build and maintain relationships with executives and administrative staff across the organizations.
• General administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.
• Promote a fun and team-oriented work environment.

Skills

Administrative experience

Calendar management

Education

High School Diploma or GED

Associates Degree

Tools

Microsoft Office

Google Suite

Job description

Capital One is seeking an experienced Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage complex calendars, arrange travel, prepare expense reports, and create professional memos and emails, ensuring strong written and verbal communication for a productive team.

You will partner with multiple executives, freeing up time to focus on department and company goals while maintaining a positive, collaborative atmosphere.