Executive Support Specialist: Dynamic Administrative Partner

Plant Moran; Chicago (IL); Hybrid; USD 33,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Discretionary bonus

Flexible Time Off

Pension plan

Job summary

Plante Moran, a leading professional services firm, seeks an experienced administrative professional to support partners and teams across busy schedules and complex client deliverables.

You will coordinate calendars, travel, and meetings, produce and distribute proposals and reports, manage CRM reporting, and assist with billing and expense processes while maintaining high confidentiality and client service orientation.

Qualifications

• HS Diploma or GED equivalent required.
• 3+ years of experience in administrative/executive role, preferably in professional services.
• Superior verbal and written communication with client service focus and confidentiality.
• Solid proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• Travel locally or overnight to clients.

Responsibilities

• Assist partners and team with day-to-day administrative duties including scheduling calendars, expense reports, billing, travel arrangements, and other reservations.
• Administer and assist with production and distribution of client or firm deliverables such as proposals, presentations, reports and spreadsheets.
• Schedule and organize meetings, reserve conference rooms, equipment, and setup conference calls.
• Distribute agendas, project lists, minutes and reports for meetings as required.
• Manage CRM system for team members, including reporting.
• Prepare forms and workflows (new client, job codes, check requests, etc.).
• Monitor training schedules and CPE reporting for partners’ teams.
• Assist other admins as needed; provide backup when required.
• Other office duties as required.

Skills

Verbal & written communication

Travel flexibility

Independent judgment

Education

HS Diploma or GED

Tools

MS Office

Job description

Plante Moran, a leading professional services firm, seeks an experienced administrative professional to support partners and teams across busy schedules and complex client deliverables.

You will coordinate calendars, travel, and meetings, produce and distribute proposals and reports, manage CRM reporting, and assist with billing and expense processes while maintaining high confidentiality and client service orientation.