Administrative Specialist - Hybrid, Flexible PTO & Benefits

Plante & Moran, PLLC; Chicago (IL); Hybrid; USD 65,400,000 - 106,626,000; Full time

Benefits offered by this job

Health insurance

Flexible Time Off

401(k) plan

Travel expense reimbursement

Pension plan

Discretionary bonus

Job summary

Plante Moran seeks an experienced administrative professional to support partners and teams, in remote and on-site settings, delivering high-quality proposals, reports and presentations. You will coordinate meetings, travel, client invoicing, and train staff on key systems, ensuring confidential, professional service across the firm.

We expect 5+ years in admin roles within professional services, superb communication, and strong MS Office skills.

Qualifications

• HS Diploma or GED equivalent required.
• Higher level of education/college coursework preferred.
• 5+ years of experience in an administrative or executive administrative role, preferably in professional services.
• Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality.
• Solid technical proficiency including knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook).
• This is a non-exempt position, with hours that may exceed 40 per week.

Responsibilities

• Provide day-to-day support for multiple partners and their teams in remote and in-person formats.
• Assist with production of client or Firm deliverables such as proposals, presentations, reports and spreadsheets.
• Coordinate meetings and events including travel arrangements for partners and staff.
• Navigate reporting, create and review client invoices, using hours and expense detail in the Firm’s practice management system.
• Achieve proficient knowledge of operational systems like Workday, WYN, and LCvista to train staff.
• Support meetings/events logistics in conference rooms, including equipment, calls, meals, setup and cleanup.
• Assist with administrative projects.
• Maintain frequent communications with all levels of the organization.
• Support operational procedures for multiple practice areas within Management Consulting.
• Assist with Chicago office-level support needs.
• Contribute to compilation and maintenance of operational support documentation.

Skills

Verbal communication

Written communication

MS Office

Independent judgment

Education

HS Diploma or GED

Higher education coursework

Tools

Workday

WYN

LCvista

Job description

Plante Moran seeks an experienced administrative professional to support partners and teams, in remote and on-site settings, delivering high-quality proposals, reports and presentations. You will coordinate meetings, travel, client invoicing, and train staff on key systems, ensuring confidential, professional service across the firm.

We expect 5+ years in admin roles within professional services, superb communication, and strong MS Office skills.