Executive Support Specialist: Calendar & Travel Mastery

Capital One National Association; Plano (TX); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage calendars, arrange travel, prepare expense reports, and produce professional communications while acting as the gatekeeper and ambassador for leaders.

The role requires organizational prowess, problem-solving skills, and the ability to collaborate across teams to drive efficiency and a positive, high-performing culture.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Skills

Administrative experience

Microsoft Office Suite

Google Suite

Education

High School Diploma, GED or equivalent

Tools

Zoom

Skype

Job description

Capital One is seeking an Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage calendars, arrange travel, prepare expense reports, and produce professional communications while acting as the gatekeeper and ambassador for leaders.

The role requires organizational prowess, problem-solving skills, and the ability to collaborate across teams to drive efficiency and a positive, high-performing culture.