Executive Support Specialist

National Fuel Gas Company; Buffalo (NY); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical and Prescription Drug Coverage

Dental & Vision Coverage

401(k) with Company Match

Paid Holidays

Job summary

National Fuel is currently seeking a full-time Executive Administrative Assistant at our corporate office in Williamsville, New York. The role provides administrative support to multiple executives, including scheduling, filing, basic documentation, reports, and travel arrangements, with emphasis on accuracy and professional service.

We require strong communication, organization, and Microsoft Office proficiency.

Qualifications

• High school diploma or equivalent.
• Prior admin or support experience.
• Excellent interpersonal, verbal, and written communication and customer service skills, time management and organization skills.
• Strong attention to detail, with the ability to multi‑task and proven initiative.
• Strong Microsoft Office (Word, Power Point, and Excel) skills.
• Proficiency with computers and web‑based programs.

Responsibilities

• Provide administrative support to multiple executives, including scheduling, filing, basic documentation, running and compiling reports, tracking key metrics, setting up meetings, coordinating activities, data entry, and taking phone calls
• Managing phone, e‑mail, and in‑person interaction with employees and external vendors
• Coordinating travel arrangements, itineraries, and expense reconciliations
• Preparing, organizing, and distributing materials for executives
• Other special projects as needed which require strong analytical and customer service skills
• Must be available to work a Monday – Friday work schedule that will consist of an 7:30 AM – 4:00 PM work shift

Skills

Communication

Time management

Organization

Attention to detail

Multi-tasking

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Verbal communication

Education

High school diploma or equivalent

College degree in Business Administration, Human Resources, or related field

Tools

Microsoft Office Suite

Job description

National Fuel is currently seeking a full-time Executive Administrative Assistant at our corporate office in Williamsville, New York. The role provides administrative support to multiple executives, including scheduling, filing, basic documentation, reports, and travel arrangements, with emphasis on accuracy and professional service.

We require strong communication, organization, and Microsoft Office proficiency.