Senior Executive Assistant (Contract) — Travel & Budget Focus

GAS GLOBAL SERVICES; Newark (DE); On-site; USD 55,000 - 60,000; Part time

Job summary

GAS Energy Staffing LLC is seeking an Executive Administrative Assistant to support senior managers with calendars, travel, expense processing, and confidential paperwork. The role also covers office operations, vendor coordination, and maintaining records with strict confidentiality.

The position involves coordinating domestic and international travel, preparing agendas, and ensuring compliance with company policies.

Qualifications

• 2-5+ years of experience in administrative positions with senior managers.
• Proficiency in office automation tools: Microsoft Office/Google Suite including Word, Excel, PowerPoint and Outlook.
• Experience with Oracle Purchasing and Vista Plus.

Responsibilities

• Manage calendars, schedule appointments, and organize meetings and events for the group.
• Arrange domestic and international travel, including flights, hotels, rental cars, etc.
• Review expense reports and VISA purchasing card for accuracy and policy adherence.
• Process purchase orders, requisitions, and ACEs online; set up vendors in Oracle.
• Coordinate office space, moves, and relocations.
• Review email and proactively handle routine correspondence.

Skills

Senior admin experience

Office automation

Microsoft Office

Google Suite

Education

High school diploma

Bachelor's degree

Tools

Oracle Purchasing

Vista Plus

Microsoft Outlook

Job description

GAS Energy Staffing LLC is seeking an Executive Administrative Assistant to support senior managers with calendars, travel, expense processing, and confidential paperwork. The role also covers office operations, vendor coordination, and maintaining records with strict confidentiality.

The position involves coordinating domestic and international travel, preparing agendas, and ensuring compliance with company policies.