Executive Administrative Assistant to Senior Leadership

Peak Performers; Buffalo (NY); On-site; USD 61,303,000 - 66,125,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

Weekly direct deposit

Pay to park

Job summary

Peak Performers seeks a Senior Administrative Assistant to provide high-level administrative support to executive leadership in a New York State agency. The role requires strong organization, communication, and multitasking in a fast-paced office, with on-site work in Buffalo, NY.

Responsibilities include calendar management, meeting coordination, document handling, and confidential information processing. Medical/dental/vision benefits, 403(b) plan, weekly direct deposit, and park-paid

Qualifications

• High school diploma or equivalent.
• At least 2 years of experience in a professional office environment.
• Strong Microsoft Office skills, especially Word, Excel, and SharePoint.
• Clear written and verbal communication skills. Strong attention to detail and ability to manage shifting priorities.
• Ability to handle confidential information professionally.
• Experience with NYS systems like SFS or Health Commerce System (HCS) preferred.

Responsibilities

• Acting as a key point of contact by answering and routing calls, especially around policies and procedures.
• Managing calendars and coordinating meetings for senior leadership.
• Handling administrative workflows like mail distribution, document management, faxing, and copying.
• Maintaining both electronic and paper filing systems to keep things organized and accessible.
• Preparing correspondence, reports, and general administrative documentation.
• Supporting the closure of incident and complaint records.
• Assisting with general office operations and stepping in where needed.
• Helping onboard or guide other administrative staff when necessary.
• Taking on additional tasks as priorities shift— which happens often in this environment.

Skills

Attention to detail

Communication

Time management

Confidential information handling

Education

High school diploma or equivalent

Tools

Word

Excel

SharePoint

Job description

Peak Performers seeks a Senior Administrative Assistant to provide high-level administrative support to executive leadership in a New York State agency. The role requires strong organization, communication, and multitasking in a fast-paced office, with on-site work in Buffalo, NY.

Responsibilities include calendar management, meeting coordination, document handling, and confidential information processing. Medical/dental/vision benefits, 403(b) plan, weekly direct deposit, and park-paid