Administrative Assistant 6

State of Louisiana; Baton Rouge (LA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Parental Leave

Paid holidays

Sick and annual leave accrual

Retirement benefits

Job summary

Louisiana Department of Health is seeking an executive support professional to coordinate high-level meetings, travel, and correspondence for the Office of Behavioral Health. You’ll work with senior leaders, agencies, and the public in a fast-paced environment, ensuring timely responses and organized operations.

The ideal candidate has five years of administrative services experience, strong organizational skills, and the ability to navigate civil service policies.

Qualifications

• Five years of experience in administrative services.
• Coordinate executive meetings and correspondence.
• Knowledge of federal/state civil service rules and policies.
• Strong time management and organizational skills.

Responsibilities

• Serves as liaison between Assistant Secretary, Medical Director, agencies, and HQ staff.
• Tracks, routes, and follows up on correspondence from officials and stakeholders.
• Coordinates executive meetings, leadership meetings, workshops, interviews, and appointments; documents minutes and action items.
• Screens and prioritizes telephone calls for the Assistant Secretary and Medical Director; directs issues to appropriate staff.
• Ensures timely information requests in the absence of the Assistant Secretary and Medical Director.
• Performs, audits, and monitors time administration activities to ensure policy compliance.
• Prepares travel documentation and coordinates travel arrangements for executives.

Skills

Communication

Time management

Policy compliance

Collaboration

Proactivity

Job description

About This Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Join the Office of Behavioral Health as a key member of the executive support team! In this dynamic role, you’ll work closely with senior leadership, government agencies, and the public while coordinating high-level meetings, correspondence, travel, and time administration. If you’re organized, responsive, and thrive in a fast-paced environment where your work directly supports executive operations, we encourage you to apply and make an impact!

An Ideal Candidate Should Possess The Following Competencies

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement,
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes,
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies,
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

Minimum Qualifications

Five years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

Job Duties

• Serves as a liaison between the Assistant Secretary, Medical Director, government agencies, Local Governing Entities, and Behavioral Health headquarters staff.
• Tracks, routes, and follows up on correspondence from elected officials, constituents, and other stakeholders to ensure timely responses.
• Coordinates executive meetings, leadership meetings, workshops, interviews, and appointments, including scheduling presenters and documenting meeting minutes and action items.
• Screens and prioritizes telephone calls and inquiries for the Assistant Secretary and Medical Director and refers matters to appropriate personnel for resolution.
• Ensures requests for information and action are addressed timely in the absence of the Assistant Secretary and Medical Director.
• Performs, audits, and monitors time administration activities and records to ensure compliance with LDH and Office of Behavioral Health policies and requirements.
• Prepares travel documentation and coordinates travel arrangements for executive leadership and other staff, as needed.

Position-Specific Details

Location: Office of Behavioral Health/Executive/East Baton Rouge Parish

Appointment Type: This position may be filled as a probationary appointment.

Cost Center: 3301010101

Position Number(s): 98023

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

Information on the Louisiana Works, Louisiana Rehabilitation Services

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

Equal Opportunity Employer & Diversity

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

Contact Information

Shea Malbreaugh

[e-mail]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-4287

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.