Executive Support & Operations Lead

State of Washington; Olympia (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

Office of the State Treasurer (OST) in Olympia, WA, seeks an Executive Support Specialist to serve as a trusted administrative partner to the Chief of Staff and agency teams. The role coordinates schedules, meetings, travel, events, and executive documents, enabling senior leaders to operate effectively in a fast‑paced government environment.

Successful candidates will demonstrate strong organizational skills, discretion, and the ability to build cross‑agency relationships while supporting

Qualifications

• Progressively responsible experience providing administrative support.
• Demonstrated experience supporting executive or senior‑level management.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and database systems.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise discretion in handling sensitive information.

Responsibilities

• Manage the COS’s calendar, meetings, travel arrangements, records retention, and correspondence.
• Provide executive administrative support to the Chief of Staff's direct reports, including project management, calendar management, scheduling, and records retention.
• Draft, review, edit and format business correspondence, presentations, briefing materials, and official communications.
• Maintain confidentiality when handling sensitive or privileged information.
• Anticipate scheduling conflicts, monitor deadlines, prepare materials in advance, and proactively identify solutions to support executive priorities.
• Serve as an integral member of the Executive Office administrative team, partnering closely with the Treasurer's Executive Assistant and the COO's Executive Support Specialist to provide seamless executive support.
• Coordinate and track special projects and initiatives on behalf of the COS, and direct reports, by developing project plans and monitoring deadlines, priorities, and action items, ensuring timely follow-through and completion.
• Through scheduling, reception, and constituent service duties, serve as a liaison between the office and the public, Legislature, external agencies, and stakeholders.
• During the Legislative session, provide increased support to the COS staff, by scheduling, tracking legislation/bills, and monitoring committee hearings.
• Provide back‑up support for travel and expense management for the team.

Skills

Administrative support

Communication

Discretion

Time management

Relationship building

Tools

Microsoft Office

Job description

Office of the State Treasurer (OST) in Olympia, WA, seeks an Executive Support Specialist to serve as a trusted administrative partner to the Chief of Staff and agency teams. The role coordinates schedules, meetings, travel, events, and executive documents, enabling senior leaders to operate effectively in a fast‑paced government environment.

Successful candidates will demonstrate strong organizational skills, discretion, and the ability to build cross‑agency relationships while supporting