Executive Administrative Assistant – Nonprofit (Olympia – PT/FT)

Express Employment Professionals - Cincinnati East; Olympia (WA); On-site; USD 30,000 - 40,000; Part time

Benefits offered by this job

Medical coverage (ACA compliant)

Washington Paid Sick Leave

Holiday Pay

Job summary

Express Employment Professionals in Olympia, WA seeks an Executive Administrative Assistant to support the Executive Director and Training Administrator. The role starts part-time at ~20 hours/week with a potential transition to full-time for the right candidate, handling communications, meetings, records, and website content.

Ideal candidates are highly organized, detail-oriented, and strong communicators who can manage multiple projects, calendars, and reports across nonprofit operations.

Qualifications

• Previous administrative or executive administrative support experience preferred.
• Proficiency with Microsoft Outlook for calendar and scheduling.
• Excellent written and verbal communication skills required.
• Strong editing, proofreading, grammar, and formatting abilities.
• Exceptional attention to detail and accuracy.

Responsibilities

• Provide executive-level administrative support to the Executive Director and Training Administrator.
• Edit, format, post, and maintain job postings submitted by association members.
• Keep online job postings and other website information accurate and up to date.
• Coordinate with the website developer on updates and ongoing projects.
• Communicate professionally with association members, committees, and other stakeholders.
• Maintain and update directories and information across Washington’s counties and statewide committees.
• Create meeting agendas and assist with meeting preparation and coordination.
• Schedule a high volume of meetings and send calendar invitations using Outlook.
• Maintain organized electronic records, files, and information in the organization’s database.
• Research information for special projects and reports, then consolidate findings into usable information.
• Format, proofread, and distribute the weekly newsletter.
• Review written materials for accuracy, consistency, grammar, and formatting.
• Update spreadsheets and track information using Excel.
• Assist with additional administrative projects as needed.

Skills

Microsoft Outlook

Microsoft Excel

Microsoft Word

Communication

Editing & proofreading

Organization & recordkeeping

Tools

Adobe

Dropbox

Job description

Express Employment Professionals in Olympia, WA seeks an Executive Administrative Assistant to support the Executive Director and Training Administrator. The role starts part-time at ~20 hours/week with a potential transition to full-time for the right candidate, handling communications, meetings, records, and website content.

Ideal candidates are highly organized, detail-oriented, and strong communicators who can manage multiple projects, calendars, and reports across nonprofit operations.