Executive Support & Operations Coordinator

Zebby Sulecki, Inc.; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Zebby Sulecki Inc. (ZSI) is seeking an experienced administrative professional to support executive leadership and oversee office operations in a fast-paced construction environment.

You will coordinate calendars, meetings, travel, HR tasks, events, and vendor relations while maintaining confidentiality and accuracy. The role emphasizes organization, discretion, and the ability to juggle multiple priorities across administration, HR, and project support functions, with collaboration across

Qualifications

• Experience supporting executives and coordinating calendars.
• Ability to manage multiple projects with confidentiality.
• Strong written and verbal communication skills.
• Proactive problem-solving and organization.

Responsibilities

• Manage executive calendars, travel, and meetings.
• Prepare reports, agendas, and executive summaries.
• Coordinate office operations, events, and vendor relations.
• Support recruiting, onboarding, and internal communications.
• Assist with budgeting, forecasting, and special projects.

Skills

Executive support

Office administration

HR coordination

Meeting coordination

Discretion

Communication

Microsoft Office

Vendor coordination

Events planning

Education

High school diploma or GED

Associate or bachelor's degree in business administration

HR related degree preferred

Tools

Microsoft Office

Business systems

CRM / HRIS familiarity

Contact databases

Job description

Zebby Sulecki Inc. (ZSI) is seeking an experienced administrative professional to support executive leadership and oversee office operations in a fast-paced construction environment.

You will coordinate calendars, meetings, travel, HR tasks, events, and vendor relations while maintaining confidentiality and accuracy. The role emphasizes organization, discretion, and the ability to juggle multiple priorities across administration, HR, and project support functions, with collaboration across