Team Success Coordinator

Yellowstone Local; Broomall (PA); On-site; USD 42,000 - 73,000; Full time

Job summary

Yellowstone Local seeks an experienced executive administrator to serve Zebby Sulecki Inc. as a central hub across executive support, HR coordination, and operations. You will coordinate calendars, prepare materials, support events, and drive cross-functional initiatives from the Broomall, PA office.

You will engage with executives, office staff, field teams, vendors, and customers, shaping communications and maintaining organized workflows across multiple leaders and projects.

Qualifications

• High school diploma or GED required.
• Associate or bachelor's degree in business admin, HR, or related field preferred.
• 3–5 years of progressive experience in executive support, office administration, HR coordination, or similar role.

Responsibilities

• Manage executive calendars, appointments, deadlines, travel arrangements and meeting logistics.
• Prepare agendas, presentations, reports, correspondence and executive summaries.
• Coordinate meetings, company events, and leadership initiatives.
• Support recruiting, onboarding, training plans and HR administration.
• Coordinate site visits, project meetings and field-operations coordination.
• Maintain confidentiality and organize documents requiring leadership review.

Skills

Executive support

Office administration

HR coordination

Administrative coordination

Communication skills

Organizational skills

Calendar management

Travel coordination

Meetings coordination

Education

High school diploma or GED

Associate or bachelor's degree in business administration, human resources, or related field preferred

Tools

Microsoft Office

Job description

Yellowstone Local is proud to represent Zebby Sulecki Inc., an industry leader in commercial construction.

If you’re the person who keeps leaders organized, teams connected, and important details from slipping through the cracks, this is your opportunity to become the administrative hub of a growing construction company.

What's in it for You?

• Hourly pay of approximately $20 - $35 per hour, with final compensation based on experience and qualifications.

• Highly visible role supporting executive leadership and company-wide priorities

• Opportunity to work across executive administration, HR coordination, construction operations, sales, and marketing

• Direct involvement in meetings, events, special projects, and initiatives that keep the business moving forward

• Join an established commercial construction company serving Pennsylvania, New Jersey, and Delaware

Why You’ll Love It Here

• Be part of a company that has been serving the commercial construction industry since 1987

• Work in a culture built around quality, accountability, teamwork, and employee development

• Take ownership of meaningful work instead of being limited to routine administrative tasks

• Collaborate with executives, office employees, field teams, vendors, and customers

• Build broad experience across executive support, office administration, human resources, construction operations, and business development

• Make a visible impact by keeping priorities organized, commitments on track, and teams connected

Your New Role

• Work from Broomall, PA 19008, supporting Zebby Sulecki's leadership, office operations, and field teams

• Manage executive calendars, appointments, deadlines, travel arrangements, and meeting logistics

• Prepare agendas, presentations, reports, correspondence, and executive summaries

• Document decisions and action items and follow up with leaders to help drive commitments through completion

• Organize documents requiring executive review or signature while maintaining confidentiality

• Assist with special projects, planning, budgeting, forecasting, and leadership initiatives

• Coordinate office supplies, equipment, vendors, service requests, mail, hospitality areas, and other administrative needs

• Plan and support leadership meetings, company meetings, training events, retreats, recognition activities, and special events

• Coordinate meeting locations, technology, meals, materials, attendance records, and follow-up

• Support recruiting, interview scheduling, employee onboarding, orientation, training plans, and routine HR administration

• Maintain employee inquiry records, route questions to the appropriate people, and support timely follow-up

• Coordinate employee recognition and celebration activities

• Maintain awareness of active construction projects and coordinate site visits, project meetings, owner meetings, general contractor meetings, and internal operations meetings

• Support communication and administrative coordination between office leadership and field operations

• Organize project correspondence, contracts, agreements, change documentation, and materials requiring leadership action

• Coordinate telephone system changes, voicemail setup, contact lists, and routine technology support with outside vendors

• Maintain sales and marketing calendars, contact lists, campaign timelines, sponsorships, events, and follow-up activities

• Gather project photos, project descriptions, employee accomplishments, and safety achievements for company communications and marketing

• Support customer presentations, meetings, outreach initiatives, and business development materials

• High school diploma or GED required

• Associate or bachelor's degree in business administration, human resources, or a related field preferred

• 3 to 5 years of progressive experience in executive support, office administration, HR coordination, administrative coordination, or a comparable role supporting multiple leaders

• Experience coordinating meetings, company events, special projects, and competing deadlines

• Strong written and verbal communication skills

• Strong organizational, time management, and attention-to-detail skills

• Ability to prioritize multiple responsibilities, anticipate needs, follow through on commitments, and solve problems independently

• Sound judgment and discretion when handling sensitive personnel, financial, legal, and ownership information

• Proficiency with Microsoft Office and ability to learn business systems, communication platforms, and contact databases

• Professional, service-oriented communication skills when working with executives, office employees, construction field teams, vendors, and customers

• Construction industry experience preferred

• Familiarity with human resources administration and workers' compensation processes is helpful

• Ability to perform the position's office-based functions, including prolonged computer use, regular phone and in-person communication, use of standard office equipment, and occasional bending, reaching, standing, and lifting up to 15 pounds

Zebby Sulecki Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status. #yellow