Team Success Coordinator

Zebby Sulecki, Inc.; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Zebby Sulecki Inc. (ZSI) is seeking an experienced administrative professional to support executive leadership and oversee office operations in a fast-paced construction environment.

You will coordinate calendars, meetings, travel, HR tasks, events, and vendor relations while maintaining confidentiality and accuracy. The role emphasizes organization, discretion, and the ability to juggle multiple priorities across administration, HR, and project support functions, with collaboration across

Qualifications

• Experience supporting executives and coordinating calendars.
• Ability to manage multiple projects with confidentiality.
• Strong written and verbal communication skills.
• Proactive problem-solving and organization.

Responsibilities

• Manage executive calendars, travel, and meetings.
• Prepare reports, agendas, and executive summaries.
• Coordinate office operations, events, and vendor relations.
• Support recruiting, onboarding, and internal communications.
• Assist with budgeting, forecasting, and special projects.

Skills

Executive support

Office administration

HR coordination

Meeting coordination

Discretion

Communication

Microsoft Office

Vendor coordination

Events planning

Education

High school diploma or GED

Associate or bachelor's degree in business administration

HR related degree preferred

Tools

Microsoft Office

Business systems

CRM / HRIS familiarity

Contact databases

Job description

Description

Join ZSI as the administrative hub that keeps leaders, teams, and company priorities moving forward. This highly visible role supports executive leadership while confidentially coordinating office operations, meetings and events, human resources administration, field and project needs, technology vendors, and sales and marketing activities. The right person is organized, discreet, responsive, and comfortable managing many priorities in a fast-paced construction environment.

What You Will Do

Executive and Leadership Support

· Manage executive calendars, appointments, deadlines, travel arrangements, and meeting logistics.

· Prepare agendas, presentations, reports, correspondence, and executive summaries.

· Document decisions and action items, follow up with responsible leaders, and organize materials requiring executive review or signature.

· Support special projects, planning, budgeting, forecasting, and other leadership initiatives while maintaining strict confidentiality.

Office Administration / Operations and Company Event Coordination

· Coordinate office supplies, equipment, hospitality areas, mail, vendors, service requests, and building-related administrative needs.

· Plan and support leadership meetings, company meetings, training events, retreats, recognition activities, and special events.

· Coordinate locations, technology, meals, materials, attendance records, and post-meeting follow-up.

· Coordinate telephone system changes, voicemail setup, contact lists, and routine support requests with outside vendors.

· Technology liaison and coordination

Human Resources and Team Reception /Administrative Support

· Support recruiting, interview scheduling, onboarding, orientation, training plans, and routine employee communications.

· Coordinate employee recognition and celebration activities that reinforce ZSI's culture and values.

Construction and Operational Coordination

· Maintain awareness of active projects and help schedule site visits, project meetings, owner and general contractor meetings, and internal operations meetings.

· Coordinate administrative needs between office leadership and field operations.

· Organize project correspondence, contracts, agreements, change documentation, and other materials requiring leadership action.

Sales and Marketing Administrative Support

· Maintain sales and marketing calendars, contact lists, campaign timelines, events, sponsorships, and assigned follow-up activities.

· Gather project photos, descriptions, employee accomplishments, and safety achievements for company communications and marketing materials.

· Support presentations, customer meetings, outreach activities, and business development materials.

Requirements

What You Bring

· High school diploma or GED required; associate or bachelor's degree in business administration, human resources, or a related field preferred.

· Three to five years of progressive experience in executive support, office administration, human resources coordination, or a comparable role supporting multiple leaders.

· Experience coordinating meetings, events, special projects, and competing deadlines.

· Strong written and verbal communication skills, sound judgment, and the discretion required to handle sensitive personnel, financial, legal, and ownership information.

· Strong organizational skills, attention to detail, follow-through, and the ability to anticipate needs and solve problems independently.

· Proficiency with Microsoft Office and comfort learning business systems, communication platforms, and contact databases.

· A collaborative, service-oriented approach and the ability to communicate professionally with executives, office employees, field teams, vendors, and customers.

· Construction industry experience and basic familiarity with human resources and workers' compensation processes are helpful.

Success in This Role

You will be successful when leaders have reliable administrative support, meetings and events are well organized, commitments are tracked through completion, employee and field requests reach the right people, and company information is accurate, accessible, and handled with care.

Physical Requirements

This office-based position requires prolonged periods of sitting and computer use, regular communication by phone and in person, operation of standard office equipment, and the occasional ability to bend, reach, stand, and lift up to 15 pounds. Corrective lenses are acceptable.

About ZSI

Founded in 1987 and headquartered in Broomall, Pennsylvania, Zebby Sulecki Inc. is a growing commercial construction firm serving Pennsylvania, New Jersey, and Delaware. Our work includes commercial carpentry, drywall, painting and coatings, wall coverings, doors and hardware, and prefabrication. We value quality, accountability, teamwork, and the development of our people.