Executive Support & Office Operations Specialist

Axess Family Services, Inc.; Ravenna (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Axess Family Services, Inc. in Ravenna, OH seeks a highly organized secretary/administrative assistant to support the Senior Executive Assistant and management team.

You will handle daily operations, scheduling, filing, and correspondence, ensuring compliance with COA and regulatory requirements. Responsibilities include coordinating meetings, managing facilities and supplies, handling confidential information, and serving as Notary Public when needed.

Qualifications

• High school diploma or equivalent.
• Experience in working in a professional setting.
• Proficient with Word, Excel, Teams.
• Ability to handle confidential information.
• Reliable transportation and valid Ohio driver’s license.

Responsibilities

• Answering calls and greeting visitors; direct to appropriate departments.
• Sort and distribute mail.
• Maintain files and official records for local, state, federal and accrediting bodies.
• Manage facilities, equipment, orders, and maintenance communications.
• Prepare and distribute agency contact information and monthly calendar; coordinate meeting rooms.

Skills

Professional communication

Autonomy

Attention to detail

Confidential information handling

Team collaboration

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Notary Public license

Job description

Axess Family Services, Inc. in Ravenna, OH seeks a highly organized secretary/administrative assistant to support the Senior Executive Assistant and management team.

You will handle daily operations, scheduling, filing, and correspondence, ensuring compliance with COA and regulatory requirements. Responsibilities include coordinating meetings, managing facilities and supplies, handling confidential information, and serving as Notary Public when needed.