Flexible Executive Assistant & Operations Support

Carefree Living by Oxford Living; Saint Cloud (MN); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Flexible schedules

Competitive wages

Paid training

Professional development plan

Employee recognition programs

Medical/dental/vision insurance

401K with employer match

Free meals at sites

Paid time off

Job summary

Carefree Living by Oxford Living is seeking an Executive Assistant to provide organized, detail-oriented support to the Director of Operations across our assisted living communities.

The role covers training new administrative staff, ensuring timely onboarding, scheduling, AP/AR support, policy implementation, and coordination of waiver services, with duties spanning directory management, marketing edits, and minor website updates.

Qualifications

• Train and support all administrative staff, ensuring cost effectiveness and quality standard.
• Under the direction of the Director of Operations fill in for vacancies either remotely or in person depending on location if needed.
• Focus on employee satisfaction, engagement, cost effectiveness including ordering, scheduling, employee retention and orientation practices.

Responsibilities

• Assist with operational oversight of the continuous quality improvement standards.
• Generate goodwill for the organization and its management among staff, clients, suppliers, referral sources, regulatory bodies, the general community.
• Route requests or calls to appropriate company person or functional area, take accurate and timely messages.
• Ensure reports are prepared and filed in an accurate and timely manner; prepare correspondence, reports and databases using available computer hardware and software.
• Assist with the collection of monthly payments from residents, distribute statements to residents as needed.
• Act as a liaison between the financial and billing functions of the corporate office to that of the housing sites.
• Identify and analyze complex issues and problems, using independent judgment to make decisions.
• Complete and maintain an accurate tracking system to ensure waiver services renewals are completed prior to expiration.
• Follow through and provide updates to facility leadership regarding waiver status.
• Support appropriate electronic and paper record management programs to ensure confidentiality and compliance.
• Perform other functions as deemed appropriate by the Leadership Team.

Job description

Carefree Living by Oxford Living is seeking an Executive Assistant to provide organized, detail-oriented support to the Director of Operations across our assisted living communities.

The role covers training new administrative staff, ensuring timely onboarding, scheduling, AP/AR support, policy implementation, and coordination of waiver services, with duties spanning directory management, marketing edits, and minor website updates.