Executive Assistant to Leadership Team

RHM Real Estate Group; Lyndhurst (OH); On-site; USD 63,039,000 - 74,501,000; Full time

Benefits offered by this job

PTO including vacation, sick time, and

Medical, dental, and vision insurance

Short-term & long-term disability, and

401(k) retirement plan

Job summary

RHM Real Estate Group in Lyndhurst, OH is seeking an organized Administrative Assistant – Executive Team to provide high-level administrative and personal support to the executive leadership. The role connects the executive team with departments and partners, requiring discretion and professionalism.

You will manage calendars, coordinate meetings, handle travel, and assist with confidential records, invoices, and cross-functional projects, while maintaining strong communication with residents,

Qualifications

• 3+ years of administrative support experience.
• Associate's degree in Business Administration, Communications, or related field required; Bachelor’s degree in previously-listed fields preferred.
• Excellent written and verbal communication skill.
• Strong organizational, multitasking, and time-management abilities.
• Ability to work independently with minimal supervision.
• Demonstrated ability to maintain confidentiality and sound judgement.

Responsibilities

• Executive Support – Administrative support for executive team including calendar management, meeting coordination, and travel arrangements; coordinate scheduling to maximize efficiency and productivity; prepare and distribute correspondence, reports, and meeting materials.
• Meeting & Project Coordination – Schedule and coordinative executive meetings, leadership conferences, board meetings, and special events; monitor project timelines and follow‑up activities; assist with cross‑functional projects as assigned.
• Communication & Relationship Management – Serve a professional representative of executive team with employees, residents, investors, and partners; draft communications and announcements on behalf of executive team; assist with internal and company‑wide communications.
• Administrative Functions – Manage electronic and physical filing systems; maintain confidential personnel, financial, and business records; process invoices, expense reports, and other administrative documentation; support coordination of personal appointments, reservations, deliveries, errands, and time‑sensitive tasks while exercising sound judgement and confidentiality.
• Confidentiality & Compliance – Handle sensitive business information with a high level of discretion and professionalism; maintain compliance with company policy and applicable federal, state, and local law; protect confidential employee, financial, and ownership information.

Skills

Administrative support

Communication

Organization

Independence

Confidentiality

Multitasking

Education

Associate's degree in Business Administration/related field

Bachelor’s degree preferred in related field

Tools

Microsoft Office Suite

Yardi/RealPage familiarity

Entrata familiarity

Job description

RHM Real Estate Group in Lyndhurst, OH is seeking an organized Administrative Assistant – Executive Team to provide high-level administrative and personal support to the executive leadership. The role connects the executive team with departments and partners, requiring discretion and professionalism.

You will manage calendars, coordinate meetings, handle travel, and assist with confidential records, invoices, and cross-functional projects, while maintaining strong communication with residents,