Executive Support & Office Operations Specialist

Athari; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Athari, based in New York, seeks an experienced administrative professional to support firm management and operations. You will manage calendars, coordinate meetings, handle correspondence, and liaise with vendors and stakeholders in a fast-paced environment.

The role requires a college degree and strong organizational, communication, and problem-solving skills. Proficiency with Microsoft Office, Zoom, Teams, and SharePoint is expected; a proactive, independent yet collaborative work style is

Qualifications

• College degree required.
• Strong organizational and communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Proactive problem-solving mindset with attention to detail.
• Ability to work independently and within a team.
• Willingness to learn new skills and adapt to changing responsibilities.

Responsibilities

• Oversee administrative tasks such as managing calendars, scheduling appointments, coordinating meetings, and handling correspondence.
• Guest registration with concierge, conference room reservations, and catering order placement.
• Transfer calls and forward messages/voicemails.
• Maintain office supplies and equipment; liaise with vendors as needed.
• Record and maintain vendor invoices.
• Assist in onboarding new employees.
• Act as a point of contact for internal and external stakeholders.
• Support various departments with administrative tasks and special projects.
• Maintain and organize company records and files.
• Provide executive-level support for firm management.
• Assist with ad hoc projects and handle confidential information with discretion.
• Identify opportunities for process improvements to enhance office efficiency.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Independent work

Team collaboration

Attention to detail

Willingness to learn

Microsoft Office

Education

College degree

Tools

Microsoft Office Suite

Zoom

Teams

Adobe

DocuSign

SharePoint

Job description

Athari, based in New York, seeks an experienced administrative professional to support firm management and operations. You will manage calendars, coordinate meetings, handle correspondence, and liaise with vendors and stakeholders in a fast-paced environment.

The role requires a college degree and strong organizational, communication, and problem-solving skills. Proficiency with Microsoft Office, Zoom, Teams, and SharePoint is expected; a proactive, independent yet collaborative work style is