Executive Assistant to SVP - Front-Row to AI Transformation

Talentify; New York (NY); Hybrid; USD 74,000 - 105,000; Full time

Benefits offered by this job

Full benefits package

Leave programs and adoption assistance

Student loan repayment programs

Job summary

New York Life is seeking an Executive Assistant to support the SVP & Head of NYL360 in a hybrid role based in NYC. You will manage calendars, coordinate high-profile meetings, arrange travel, and execute department-wide events while driving engagement and operational excellence.

You will partner with senior leaders to ensure smooth execution of a major transformation program, maintain confidential information, and champion proactive problem solving in a fast-moving environment.

Qualifications

• Relevant administrative / operational experience; Bachelor's degree preferred
• Sharp organizational instincts and follow-through - you don't let things slip
• A proactive, resourceful mindset - you spot what needs doing before you're asked
• Creativity for building engagement activities people actually enjoy
• Comfort juggling multiple priorities in a fast-moving environment
• Strong written and verbal communication
• Discretion and sound judgment with confidential information
• Fluency with AI tools (Copilot, ChatGPT, Claude, Gemini) and Microsoft 365, Zoom and Teams

Responsibilities

• Lead calendar, inbox, and daily planning for the SVP with ownership and sound judgment
• Coordinate meetings end-to-end – rooms, video conferences, catering, materials, and logistics
• Book travel and manage expense reconciliation for the SVP and department
• Plan and execute department-wide meetings, town halls, and events - from logistics to leadership materials
• Build employee engagement initiatives that bring energy and connection to the team
• Track attendance and help keep the department's rhythm on track
• Serve as department P-Card owner - managing orders, expenses, and tracking with precision
• Keep shared spaces - conference rooms, common areas, pantry - organized, stocked, and running well
• Be the go-to for resolving office and building issues quickly
• Maintain department distribution lists and take on ad hoc projects as they arise
• Foster strong cross-team collaboration and timely communications
• Support ad hoc projects as needed

Skills

Organizational skills

Proactive mindset

Engagement planning

Multitasking

Written and verbal communication

Discretion and judgment

AI tools fluency

Microsoft 365

Zoom & Teams

Calendar management

Travel coordination

Education

Bachelor's degree preferred

Tools

Copilot

ChatGPT

Claude

Gemini

Microsoft 365

Zoom

Teams

Job description

New York Life is seeking an Executive Assistant to support the SVP & Head of NYL360 in a hybrid role based in NYC. You will manage calendars, coordinate high-profile meetings, arrange travel, and execute department-wide events while driving engagement and operational excellence.

You will partner with senior leaders to ensure smooth execution of a major transformation program, maintain confidential information, and champion proactive problem solving in a fast-moving environment.