Executive Support Lead - Senior Administrative Assistant

APi Group; New Brighton, Northern (MN, KY); Hybrid; USD 62.000 - 93.000; Vollzeit

Benefits dieser Stelle

Comprehensive Insurance coverage

401K with employer match

Discounted company stock (ESOP)

Profit Sharing

Generous paid time off

Wellness Program

Access to corporate fitness center

Growth opportunities via leadership培训

Zusammenfassung

APi Group in New Brighton, MN is seeking a Senior Administrative Assistant to provide executive-level support to senior leaders and ensure smooth daily operations. The role requires proactive, resourceful individuals with extensive experience managing multiple priorities in a fast-paced corporate environment.

You will handle calendars, meetings, travel, expense reporting, and serve as a liaison across departments. The position offers on-site work with competitive pay and bonus potential.

Qualifikationen

• 7+ years of proven experience in an administrative assistant role, preferably supporting executives or senior leaders in a fast-paced corporate environment.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively and meet deadlines.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams).
• Ability to work independently while handling confidential information.

Aufgaben

• Provide high-level administrative assistance to senior leadership.
• Manage calendars, schedule meetings, and proactively handle scheduling conflicts.
• Prepare, review, and edit correspondence, reports, presentations, and other professional documents.
• Arrange and coordinate logistics for meetings, conferences, and workshops.
• Take meeting minutes, track actionable items, and follow up as required.
• Assist in planning, tracking, and organizing projects with cross-functional teams.
• Monitor deadlines and ensure deliverables are met; aid in resolving challenges.
• Coordinate travel arrangements for executives and senior staff.
• Prepare and manage expense reports in accordance with company policies.
• Serve as liaison between internal departments, external clients, and senior staff.
• Manage inquiries and resolve issues to ensure excellent service.

Kenntnisse

Senior admin experience

Calendar management

Communication skills

Multitasking

Independent work

Cross-functional collaboration

Client internal liaison

Tools

Microsoft Office

Zoom/Teams

Jobbeschreibung

APi Group in New Brighton, MN is seeking a Senior Administrative Assistant to provide executive-level support to senior leaders and ensure smooth daily operations. The role requires proactive, resourceful individuals with extensive experience managing multiple priorities in a fast-paced corporate environment.

You will handle calendars, meetings, travel, expense reporting, and serve as a liaison across departments. The position offers on-site work with competitive pay and bonus potential.