Senior Administrative Assistant

APi Group; Minneapolis (MN); On-site; USD 39,950 - 60,614; Full time

Benefits offered by this job

Comprehensive Insurance coverage

Access to corporate fitness center

401K with employer match

Generous paid time off

Job summary

A leading corporate firm in New Brighton is seeking a Senior Administrative Assistant to provide executive support. This role involves managing schedules, preparing professional documents, and liaising with various stakeholders. The ideal candidate will have over 7 years of experience in fast-paced environments and demonstrate exceptional organizational skills. Benefits include comprehensive insurance, 401K with employer match, and opportunities for professional development.

Qualifications

• 7+ years of experience in an administrative assistant role, preferably supporting executives.
• Strong organizational and multitasking skills.
• Exceptional written and verbal communication skills.

Responsibilities

• Provide high-level administrative assistance to senior leadership.
• Manage calendars, schedule meetings, and handle scheduling conflicts.
• Prepare, review, and edit correspondence and reports.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Microsoft Office Suite

Tools

Zoom

Teams

Job description

Job Title: Senior Administrative Assistant

Location: New Brighton, MN - onsite

We are seeking a highly skilled and detail-oriented Senior Administrative Assistant to provide executive-level support to senior leaders and ensure the smooth operation of daily administrative functions. The ideal candidate is proactive, resourceful, and has extensive experience managing multiple priorities in a fast-paced environment. This role requires excellent organizational skills, the ability to work independently, and a collaborative mindset to ensure the efficient execution of projects and tasks.

What You Will Do

• Provide high-level administrative assistance to senior leadership.
• Manage calendars, schedule meetings, and proactively handle scheduling conflicts for seamless execution of daily operations.
• Prepare, review, and edit correspondence, reports, presentations, and other professional documents with accuracy and attention to detail.
• Arrange and facilitate logistics for meetings, conferences, and workshops, including preparing materials and coordinating with participants.
• Take meeting minutes, track actionable items, and follow up as required to ensure timely completion.
• Assist in planning, tracking, and organizing projects and initiatives, collaborating with cross-functional teams as needed.
• Monitor deadlines and ensure deliverables are met, providing support in resolving challenges when necessary.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, for executives and senior staff.
• Accurately prepare and manage expense reports in compliance with company policies.
• Act as a professional liaison between internal departments, external clients, and senior staff, ensuring clear and efficient communication.
• Manage inquiries and resolve issues proactively, ensuring excellent service delivery.

Basic Requirements

• 7+ years of proven experience in an administrative assistant role, preferably supporting executives or senior leaders in a fast-paced corporate environment.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively and meet deadlines.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
• Ability to work independently while exercising sound judgment and discretion with confidential information.

Benefits and Compensation

This role will be based out of our New Brighton office. The pay range is $29 - $44/hr, depending on job-related knowledge, skills, and experience. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include:

• Comprehensive Insurance coverage, Medical, Dental, Vision, and more
• Access to corporate fitness center
• Wellness Program
• 401K with employer match
• Discounted company stock (Employee Stock Purchase Plan)
• Profit Sharing
• Generous paid time off
• Growth opportunities through company sponsored leadership development courses and trainings

This position is not eligible for sponsorship.

EEO Statement

APi Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.