Senior Administrative Assistant - Finance

APi Construction Company; New Brighton (MN); On-site; USD 39,950 - 60,614; Full time

Benefits offered by this job

Comprehensive insurance coverage

Access to corporate fitness center

Wellness program

401K with employer match

Discounted company stock

Profit sharing

Generous paid time off

Leadership development courses

Job summary

A leading construction firm is seeking a Senior Administrative Assistant to provide executive-level support, ensuring smooth daily operations. The ideal candidate will have over 7 years of experience, strong organizational skills, and exceptional communication abilities. Responsibilities include managing executive calendars, preparing professional documents, coordinating meetings, and overseeing travel arrangements. This role offers a competitive hourly wage, annual bonuses, comprehensive benefits, and growth opportunities in a collaborative environment.

Qualifications

• 7+ years of proven experience in an administrative assistant role.
• Experience supporting executives or senior leaders.
• Ability to prioritize tasks effectively and meet deadlines.

Responsibilities

• Provide high-level administrative assistance to senior leadership.
• Manage calendars and schedule meetings.
• Prepare and edit correspondence and reports.
• Arrange logistics for meetings and conferences.
• Track actionable items and follow up to ensure completion.
• Monitor deadlines and ensure deliverables are met.
• Coordinate travel arrangements for executives.
• Prepare and manage expense reports.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Microsoft Office Suite

Sound judgment

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Zoom

Teams

Job description

Why API Group?

At API Group, our enduring purpose is Building Great Leaders®. We grow our people and our business, invest in the safety and well-being of our teams and communities, and connect through meaningful relationships that fuel progress. With over 500 locations worldwide, we are a global leader in safety and specialty services, driven by entrepreneurial spirit and a commitment to excellence.

Job Title: Senior Administrative Assistant

Location: New Brighton, MN - onsite

We are seeking a highly skilled and detail-oriented Senior Administrative Assistant to provide executive-level support to senior leaders and ensure the smooth operation of daily administrative functions. The ideal candidate is proactive, resourceful, and has extensive experience managing multiple priorities in a fast-paced environment. This role requires excellent organizational skills, the ability to work independently, and a collaborative mindset to ensure the efficient execution of projects and tasks.

What You Will Do

• Provide high-level administrative assistance to senior leadership.
• Manage calendars, schedule meetings, and proactively handle scheduling conflicts for seamless execution of daily operations.
• Prepare, review, and edit correspondence, reports, presentations, and other professional documents with accuracy and attention to detail.
• Arrange and facilitate logistics for meetings, conferences, and workshops, including preparing materials and coordinating with participants.
• Take meeting minutes, track actionable items, and follow up as required to ensure timely completion.
• Assist in planning, tracking, and organizing projects and initiatives, collaborating with cross-functional teams as needed.
• Monitor deadlines and ensure deliverables are met, providing support in resolving challenges when necessary.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, for executives and senior staff.
• Accurately prepare and manage expense reports in compliance with company policies.
• Act as a professional liaison between internal departments, external clients, and senior staff, ensuring clear and efficient communication.
• Manage inquiries and resolve issues proactively, ensuring excellent service delivery.

Basic Requirements

• 7+ years of proven experience in an administrative assistant role, preferably supporting executives or senior leaders in a fast-paced corporate environment.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively and meet deadlines.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
• Ability to work independently while exercising sound judgment and discretion with confidential information.

Benefits and Compensation:

This role will be based out of our New Brighton office. The pay range is $29 - $44/hr, depending on job-related knowledge, skills, and experience. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include:

• Comprehensive Insurance coverage, Medical, Dental, Vision, and more
• Access to corporate fitness center
• Wellness Program
• 401K with employer match
• Discounted company stock (Employee Stock Purchase Plan)
• Profit Sharing
• Generous paid time off
• Growth opportunities through company sponsored leadership development courses and trainings

EEO Statement

API Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

This position is not eligible for sponsorship.

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

Equal Opportunity Employer, including disabled and veterans.