Administrative Assistant Senior

APi Group; New Brighton, Northern (MN, KY); Hybrid; USD 62,000 - 93,000; Full time

Benefits offered by this job

Comprehensive Insurance coverage

401K with employer match

Discounted company stock (ESOP)

Profit Sharing

Generous paid time off

Wellness Program

Access to corporate fitness center

Growth opportunities via leadership培训

Job summary

APi Group in New Brighton, MN is seeking a Senior Administrative Assistant to provide executive-level support to senior leaders and ensure smooth daily operations. The role requires proactive, resourceful individuals with extensive experience managing multiple priorities in a fast-paced corporate environment.

You will handle calendars, meetings, travel, expense reporting, and serve as a liaison across departments. The position offers on-site work with competitive pay and bonus potential.

Qualifications

• 7+ years of proven experience in an administrative assistant role, preferably supporting executives or senior leaders in a fast-paced corporate environment.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively and meet deadlines.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams).
• Ability to work independently while handling confidential information.

Responsibilities

• Provide high-level administrative assistance to senior leadership.
• Manage calendars, schedule meetings, and proactively handle scheduling conflicts.
• Prepare, review, and edit correspondence, reports, presentations, and other professional documents.
• Arrange and coordinate logistics for meetings, conferences, and workshops.
• Take meeting minutes, track actionable items, and follow up as required.
• Assist in planning, tracking, and organizing projects with cross-functional teams.
• Monitor deadlines and ensure deliverables are met; aid in resolving challenges.
• Coordinate travel arrangements for executives and senior staff.
• Prepare and manage expense reports in accordance with company policies.
• Serve as liaison between internal departments, external clients, and senior staff.
• Manage inquiries and resolve issues to ensure excellent service.

Skills

Senior admin experience

Calendar management

Communication skills

Multitasking

Independent work

Cross-functional collaboration

Client internal liaison

Tools

Microsoft Office

Zoom/Teams

Job description

New Brighton, MN, United States (On-site)

Job Description

We are seeking a highly skilled and detail-oriented Senior Administrative Assistant to provide executive-level support to senior leaders and ensure the smooth operation of daily administrative functions. The ideal candidate is proactive, resourceful, and has extensive experience managing multiple priorities in a fast-paced environment. This role requires excellent organizational skills, the ability to work independently, and a collaborative mindset to ensure the efficient execution of projects and tasks.

• Provide high-level administrative assistance to senior leadership.
• Manage calendars, schedule meetings, and proactively handle scheduling conflicts for seamless execution of daily operations.
• Prepare, review, and edit correspondence, reports, presentations, and other professional documents with accuracy and attention to detail.
• Arrange and facilitate logistics for meetings, conferences, and workshops, including preparing materials and coordinating with participants.
• Take meeting minutes, track actionable items, and follow up as required to ensure timely completion.
• Assist in planning, tracking, and organizing projects and initiatives, collaborating with cross-functional teams as needed.
• Monitor deadlines and ensure deliverables are met, providing support in resolving challenges when necessary.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, for executives and senior staff.
• Accurately prepare and manage expense reports in compliance with company policies.
• Act as a professional liaison between internal departments, external clients, and senior staff, ensuring clear and efficient communication.
• Manage inquiries and resolve issues proactively, ensuring excellent service delivery.

Qualifications:

• 7+ years of proven experience in an administrative assistant role, preferably supporting executives or senior leaders in a fast-paced corporate environment.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively and meet deadlines.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
• Ability to work independently while exercising sound judgment and discretion with confidential information.

Benefits and Compensation:

This role will be based out of ourNew Brighton office. The pay range is 62,000-92,500 depending on job-related knowledge, skills, and experience. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family.

Some benefits include:

• Comprehensive Insurance coverage, Medical, Dental, Vision, and more
• Access to corporate fitness center
• Wellness Program
• 401K with employer match
• Discounted company stock (Employee Stock Purchase Plan)
• Profit Sharing
• Generous paid time off
• Growth opportunities through company sponsored leadership development courses and trainings

EEO Statement

APi Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

This position is not eligible for sponsorship.

Job Info

• Job Identification 308
• Legal Employer APi Group, Inc.
• Organization APi Group, Inc., APi Group, Inc., APi Group, APi Group
• Locations 1100 Old Highway 8 NW, New Brighton, MN, 55112, US (On-site)