Executive Support Lead for 4+ Executives | Calendar & Events

Capital One Group; New York, Northern (NY, KY); Hybrid; USD 88,000 - 101,000; Full time

Job summary

Capital One seeks an exceptionally bright Administrative Support Assistant III to back 4–6 executives in a fast-paced, tech-savvy environment in New York, NY. You will manage complex schedules, arrange travel, prepare expense reports, and draft professional communications to keep executives focused on strategic goals.

You'll serve as a gatekeeper and team ambassador, balancing priorities, coordinating meetings with A/V setup, and sustaining productive relationships across the organization while

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of Microsoft Office Suite or Google Workspace experience.
• Excellent written and verbal communications.

Responsibilities

• Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Promote a fun and team-oriented work environment.

Skills

Calendar management

Multitasking

Executive support

Communication

Education

High School Diploma/GED

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Video Conferencing (Zoom/Skype)

Job description

Capital One seeks an exceptionally bright Administrative Support Assistant III to back 4–6 executives in a fast-paced, tech-savvy environment in New York, NY. You will manage complex schedules, arrange travel, prepare expense reports, and draft professional communications to keep executives focused on strategic goals.

You'll serve as a gatekeeper and team ambassador, balancing priorities, coordinating meetings with A/V setup, and sustaining productive relationships across the organization while