Executive Support & HR Admin Assistant

Sessa Sheet Metal; Baltimore (MD); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid Vacation

Sick Leave

Paid Holidays

Health Insurance

Life Insurance

401(k)

ESOP

Disability Insurance

Job summary

Sessa Sheet Metal Co. Inc. in Baltimore, MD seeks an Administrative Office Assistant to support daily operations and assist company leadership. The role requires a highly organized and proactive approach and offers collaboration across departments.

Responsibilities include welcoming visitors, handling calls, coordinating meetings, HR onboarding tasks, and maintaining personnel records. The position is full-time with standard business hours and a focus on confidentiality and accuracy.

Qualifications

• High School Diploma or GED required.
• 2–4 years of progressively responsible administrative or executive support experience.
• Experience supporting executive leadership in a professional office environment.
• HR onboarding experience is a plus.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• High attention to detail and commitment to confidentiality.

Responsibilities

• Greet visitors, employees, applicants, and vendors professionally.
• Answer, screen, and route incoming calls; respond to routine inquiries.
• Coordinate meetings, prepare agendas, record minutes, and distribute documentation.
• Assist with paperwork and general administrative tasks.
• Support Human Resources functions including onboarding, maintaining personnel files, payroll documentation, and recordkeeping.
• Scan, upload, and organize electronic personnel files and training records.
• Manage office supplies, oversee office operations, and handle vendor communication.
• Assist with special projects and provide cross-department administrative support as needed.

Skills

Communication

Organization

Multitasking

Confidentiality

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Sessa Sheet Metal Co. Inc. in Baltimore, MD seeks an Administrative Office Assistant to support daily operations and assist company leadership. The role requires a highly organized and proactive approach and offers collaboration across departments.

Responsibilities include welcoming visitors, handling calls, coordinating meetings, HR onboarding tasks, and maintaining personnel records. The position is full-time with standard business hours and a focus on confidentiality and accuracy.