Proactive Administrative & HR Assistant

Sessa-Sheet-Metal; Baltimore (MD); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Paid Vacation

Sick Leave

Paid Holidays

Health, Dental, and Vision Insurance

Life and AD&D Insurance

401(k)

ESOP

Disability Insurance

Job summary

Sessa Sheet Metal Co. Inc. is seeking an Administrative Office Assistant to support daily operations and coordinate with company leadership.

The role emphasizes organization, professional communication, and reliability in a fast-paced HVAC manufacturing and contracting setting. You will greet visitors, manage calls, assist HR onboarding, and help with records, payroll documentation, and vendor coordination.

Qualifications

• High School Diploma or GED required.
• 2–4 years of admin or executive support experience.
• Experience supporting executive leadership in a professional office.
• HR or onboarding experience is a plus.
• Strong organizational, communication, and customer service skills.

Responsibilities

• Serve as the first point of contact, greeting visitors, employees, applicants, and vendors.
• Answer, screen, and route incoming calls; respond to routine inquiries.
• Coordinate meetings, prepare agendas, record minutes, and distribute documents.
• Assist with paperwork and general administrative tasks.
• Support HR functions including onboarding and maintaining personnel files.
• Scan, upload, and organize electronic personnel files and training records.
• Manage office supplies and vendor communications; support cross-department projects.

Skills

Organizational skills

Communication skills

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Sessa Sheet Metal Co. Inc. is seeking an Administrative Office Assistant to support daily operations and coordinate with company leadership.

The role emphasizes organization, professional communication, and reliability in a fast-paced HVAC manufacturing and contracting setting. You will greet visitors, manage calls, assist HR onboarding, and help with records, payroll documentation, and vendor coordination.