Administrative Assistant

Sessa-Sheet-Metal; Baltimore (MD); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Paid Vacation

Sick Leave

Paid Holidays

Health, Dental, and Vision Insurance

Life and AD&D Insurance

401(k)

ESOP

Disability Insurance

Job summary

Sessa Sheet Metal Co. Inc. is seeking an Administrative Office Assistant to support daily operations and coordinate with company leadership.

The role emphasizes organization, professional communication, and reliability in a fast-paced HVAC manufacturing and contracting setting. You will greet visitors, manage calls, assist HR onboarding, and help with records, payroll documentation, and vendor coordination.

Qualifications

• High School Diploma or GED required.
• 2–4 years of admin or executive support experience.
• Experience supporting executive leadership in a professional office.
• HR or onboarding experience is a plus.
• Strong organizational, communication, and customer service skills.

Responsibilities

• Serve as the first point of contact, greeting visitors, employees, applicants, and vendors.
• Answer, screen, and route incoming calls; respond to routine inquiries.
• Coordinate meetings, prepare agendas, record minutes, and distribute documents.
• Assist with paperwork and general administrative tasks.
• Support HR functions including onboarding and maintaining personnel files.
• Scan, upload, and organize electronic personnel files and training records.
• Manage office supplies and vendor communications; support cross-department projects.

Skills

Organizational skills

Communication skills

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Administrative Office Assistant

Sessa Sheet Metal Co. Inc.

For over 40 years Sessa Sheet Metal Co. Inc. has been and continues to be a growing leader in HVAC manufacturing, sheet metal fabrication, and HVAC installation contracting. We are known for our strong reputation, team-oriented culture, and commitment to quality. We’re searching for a highly organized and proactive Administrative Office Assistant to support daily operations and work directly with company leadership. If you thrive in a collaborative environment and enjoy being a central point of communication, this role may be an excellent fit for you.

Why Join Us?

• Be part of a respected and expanding HVAC manufacturing and contracting company
• Work closely with company leadership and have meaningful impact on daily operations
• Join a supportive, team-driven workplace
• Benefit from opportunities for professional growth and skill development
• Robust benefit and compensation package

Key Responsibilities

• Serve as the first point of contact by greeting visitors, employees, applicants, and vendors professionally
• Answer, screen, and route incoming phone calls; respond to routine inquiries
• Coordinate meetings, prepare agendas, record minutes, and distribute documentation
• Assist with paperwork and general administrative tasks
• Support Human Resources functions including onboarding, maintaining personnel files, payroll documentation, and recordkeeping
• Scan, upload, and organize electronic personnel files and training records
• Manage office supplies, oversee office operations, and handle vendor communication
• Assist with special projects and provide cross-department administrative support as needed

Qualifications

• High School Diploma or GED required
• 2–4 years of progressively responsible administrative or executive support experience
• Experience supporting executive leadership in a professional office environment
• HR or employee onboarding experience is a plus
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities while maintaining accuracy and professionalism
• High attention to detail and commitment to confidentiality

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Bonus Skills

• Familiarity with invoicing, bookkeeping, payroll support, or financial documentation
• Experience in the construction or manufacturing industry is a plus

Work Environment & Expectations

• Full-time position, Monday–Friday
• Standard business hours (typically 7:30 a.m. – 4:00 p.m.)
• Fast-paced, professional office environment supporting a growing company
• Ability to multitask, maintain confidentiality, and adapt to changing priorities

Benefits Package

• Paid Vacation (40 hours)
• Sick and Safe Leave (56 hours)
• Paid Holidays
• Health, Dental, and Vision Insurance
• Company-provided Life and AD&D Insurance
• 401(k)
• ESOP (Employee Stock Ownership Program)
• Voluntary Long-Term and Short-Term Disability Insurance

Sessa Sheet Metal Co. Inc. is an Equal Opportunity Employer. We make employment decisions based on qualifications, merit, and business needs. We do not discriminate against any applicant or employee based on protected characteristics under applicable law.