Executive Support & Events Administrator

Kaiser Permanente; Pasadena (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Kaiser Permanente in Pasadena, CA seeks an experienced administrative professional to independently plan information maintenance, drafting presentations, correspondence, and reports. You will support department leadership by organizing meetings, coordinating events, and maintaining data and documentation in line with retention policies.

Responsibilities include developing relationships with leaders and assistants, planning for meetings, and handling nonstandard requests while ensuring accuracy

Qualifications

• High School Diploma or GED with 2+ years of administrative support experience.
• Preferred: 1 year of experience developing and delivering presentations to management.
• Demonstrated ability to draft correspondence and manage routine reports.

Responsibilities

• Pursue effective relationships with coworkers and staff, offering resources and guidance.
• Plan and execute information dissemination, including presentations, reports, and letters.
• Coordinate meetings and calendars for directors and teams with leaders and assistants.
• Support event coordination and execution for medium-scale gatherings.
• Maintain department files and data integrity across databases.
• Assist in handling standard and nonstandard requests from managers on an ad-hoc basis.
• Operate office equipment, HR related onboarding activities, and time card investigations as needed.

Skills

Ambiguity/Uncertainty Management

Attention to Detail

Communication

Critical Thinking

Cross-Group Collaboration

Decision Making

Dependability

Learning Agility

Teamwork

Problem Solving

Organizational Savvy

Education

High School Diploma or GED

Job description

Kaiser Permanente in Pasadena, CA seeks an experienced administrative professional to independently plan information maintenance, drafting presentations, correspondence, and reports. You will support department leadership by organizing meetings, coordinating events, and maintaining data and documentation in line with retention policies.

Responsibilities include developing relationships with leaders and assistants, planning for meetings, and handling nonstandard requests while ensuring accuracy