Executive Administrative & Events Coordinator

Kaiser Permanente; Seattle (WA); On-site; USD 52,000 - 76,000; Full time

Job summary

Kaiser Seattle seeks an Administrative Coordinator III to support information maintenance, reporting, and routine-to-non-routine requests across departments. You will assist with event coordination, scheduling, and basic data management, leveraging your organizational and interpersonal skills.

The role emphasizes collaboration, accuracy, and discretion in handling confidential documents, with opportunities to grow in a healthcare-administration environment.

Qualifications

• Minimum one (1) year of experience in Communications, Business, Health Care, or a directly related field.
• High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.

Responsibilities

• Pursues effective peer relationships within and across teams to obtain and share resources and information.
• Follows instructions to complete routine and non-routine work assignments with limited supervision.
• Assists with information dissemination by drafting presentations, handouts, reports/spreadsheets, graphics, status reports, and other deliverables.
• Maintains the work flow of the department by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis.
• Assists with event coordination by coordinating meetings for directors and their teams and supporting meeting facilitation and logistics.
• Assists with event execution by arranging small-scale events and travel arrangements; distributes agendas and takes meeting minutes.
• Starts to apply human-resources data maintenance and management by organizing data and formatting graphs/reports.

Skills

Ambiguity/Uncertainty Management

Attention to Detail

Business Knowledge

Communication

Critical Thinking

Cross-Group Collaboration

Decision Making

Dependability

Diversity, Equity, and Inclusion

Drives Results

Facilitation Skills

Health Care Industry

Influencing Others

Integrity

Learning Agility

Organizational Savvy

Problem Solving

Short- and Long-term Learning & Recall

Teamwork

Topic-Specific Communication

Education

High School Diploma or GED

Associate's degree in related field

Tools

Computer Literacy

Data Entry

Interpersonal Skills

Job description

Kaiser Seattle seeks an Administrative Coordinator III to support information maintenance, reporting, and routine-to-non-routine requests across departments. You will assist with event coordination, scheduling, and basic data management, leveraging your organizational and interpersonal skills.

The role emphasizes collaboration, accuracy, and discretion in handling confidential documents, with opportunities to grow in a healthcare-administration environment.