Healthcare Operations & Projects Coordinator

Kaiser Permanente

Pasadena (CA)

On-site

USD 75,000 - 95,000

Full time

3 days ago

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Job summary

Kaiser Permanente in Pasadena, CA seeks an Office of Student Affairs Operations Coordinator to provide advanced operational, administrative, project coordination, and reporting support to the Senior Associate Dean and OSA leadership. The role includes budget, procurement, reporting, and implementation of projects across OSA sub-offices, with independent report development and stakeholder communications.

The position supports day-to-day operations, travel arrangements, data integrity, and

Qualifications

Minimum four (4) years of operations, financial, project management or administrative experience.
Bachelor's degree in a related field.
Experience in healthcare or similarly complex environment preferred.
Proficient with Microsoft Office suite, SharePoint, and project management tools.
Demonstrated ability to plan, prioritize and deliver within tight timelines.
Strong written, verbal, and interpersonal communication skills.

Responsibilities

Forecast, budget planning, expenditure tracking, reconciliations, and reporting support.
Maintain and analyze operational data, dashboards, and tracking tools for planning.
Scope and manage departmental projects with schedules and status reports.
Coordinate procurement, vendor interactions, and inventory tracking.
Develop and maintain SOPs, workflows, and process improvements.
Maintain SharePoint sites and project documentation repositories.