Executive Support & Business Coordination — Hybrid NYC

Effy Jewelry; New York (NY); Hybride; USD 60 000 - 70 000; Plein temps

Résumé du poste

HFDF (Hematian Family Duty Free), a subsidiary of Effy Jewelry, seeks a Business Coordinator to support senior leadership at the New York City headquarters. You will coordinate cross-functional projects, manage calendars and travel, and drive efficient execution across the retail division.

This onsite role is four days a week with Fridays remote. Ideal candidates have 1–3 years in executive support, strong communication, discretion, and proficiency with Microsoft Office and Concur/Outlook to

Qualifications

• 1–3 years in Executive Assistant/Business Coordinator or similar supporting senior leadership.
• Exceptional organizational skills with ability to handle multiple priorities and deadlines.
• Strong written and verbal communication; able to draft executive-level correspondence.
• High discretion handling confidential information.

Responsabilités

• Coordinate the senior leadership's calendar, resolving scheduling conflicts and prioritizing time.
• Oversee domestic and international travel itineraries, accommodations, and logistics.
• Prepare and reconcile expense reports in a timely manner per policy.
• Monitor senior leadership's email, draft responses, and surface background information.
• Oversee correspondence, meeting prep, and track key initiatives.
• Facilitate cross-functional communication, follow-up items, and agenda prep.
• Maintain organized files, records, and confidential documents.
• Conduct research and compile data to inform leadership decisions on merchandising or planning.
• Manage relationships with select external vendors/partners for leadership.
• Own projects assigned by leadership and drive prioritization and execution.
• Recommend and implement process improvements across the team.

Connaissances

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Outils

Microsoft Office

Concur

Outlook

Description du poste

HFDF (Hematian Family Duty Free), a subsidiary of Effy Jewelry, seeks a Business Coordinator to support senior leadership at the New York City headquarters. You will coordinate cross-functional projects, manage calendars and travel, and drive efficient execution across the retail division.

This onsite role is four days a week with Fridays remote. Ideal candidates have 1–3 years in executive support, strong communication, discretion, and proficiency with Microsoft Office and Concur/Outlook to