Executive Support & Billing Coordinator

Embedded Shishya; United States; Remote; USD 12,000 - 13,000; Full time

Job summary

Embedded Shishya is seeking an Executive Support Assistant to back our Senior Executive Assistant and Project Manager. This role focuses on administrative operations, billing support, CRM management, and project coordination in a fast-paced environment.

The position is based in the United States with standard hours, supporting EST time zone. You will manage schedules, records, and data across systems to ensure client matters stay on track and on budget.

Qualifications

• Experience working in a law firm or other professional services environment.
• Experience supporting billing, client intake, project coordination, CRM management, or administrative operations.
• Proficiency with one or more of the following: QuickBooks Online, Minute7, Airtable, Tresorit, CRM platforms, or Microsoft 365.
• Strong attention to detail with the ability to identify errors, missing information, and process inconsistencies.
• Excellent organizational, communication, and follow-up skills.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.

Responsibilities

• Assist with billing, invoicing, timesheet reviews, and financial record maintenance.
• Support client billing follow-ups, payments, and administrative processes.
• Manage inboxes, calendars, reports, documents, and routine administrative tasks.
• Enter and update client, company, matter, and project information.
• Update and maintain records in QuickBooks, Minute7, CRM, and other firm systems.
• Assist with reports, CRM cleanup, workflow administration, and special projects.
• Follow up with team members as directed to ensure projects stay on track.
• Track interactions, meeting notes, summaries, and supporting documentation.
• Monitor project updates, deadlines, assignments, and workflow status.
• Conduct data accuracy checks and identify missing or inconsistent information.

Skills

Billing support

Client intake

Project coordination

CRM management

Administrative operations

Tools

QuickBooks Online

Minute7

Airtable

Tresorit

CRM platforms

Microsoft 365

Job description

Embedded Shishya is seeking an Executive Support Assistant to back our Senior Executive Assistant and Project Manager. This role focuses on administrative operations, billing support, CRM management, and project coordination in a fast-paced environment.

The position is based in the United States with standard hours, supporting EST time zone. You will manage schedules, records, and data across systems to ensure client matters stay on track and on budget.