Executive & Studio Operations Coordinator

sundays studio; New York (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

sundays studio in New York seeks an Executive & Operations Assistant to support leadership and day-to-day business operations across our studios. This hands-on role balances administrative duties with operational tasks, requiring initiative, resourcefulness, and attention to detail.

The ideal candidate will manage calendars, prepare meeting materials, coordinate communications, and assist with HR admin, inventory, events, and vendor relations while traveling between studio locations as needed.

Qualifications

• 2-4 years of administrative, executive support, or operations experience.
• Strong organizational and time-management skills.
• Excellent attention to detail and follow-through.
• Clear written and verbal communication abilities.

Responsibilities

• Managing calendars, meetings, documents, and general administrative tasks.
• Preparing meeting materials and tracking notes, action items, deadlines, and follow-ups.
• Drafting internal communications and coordinating with vendors, candidates, and studio teams.
• Maintaining company files, contact lists, policies, and operational documents.
• Supporting onboarding, scheduling, employee records, and HR administrative tasks.
• Assisting with inventory, supply ordering, fulfillment, and distribution across studios.
• Supporting company events, studio activations, and special projects.
• Researching vendors, products, locations, and other business needs.
• Traveling between studios for deliveries, pickups, and other operational needs.

Skills

Calendar management

Executive support

Operations coordination

Communication skills

Travel coordination

Tools

Google Workspace

Job description

sundays studio in New York seeks an Executive & Operations Assistant to support leadership and day-to-day business operations across our studios. This hands-on role balances administrative duties with operational tasks, requiring initiative, resourcefulness, and attention to detail.

The ideal candidate will manage calendars, prepare meeting materials, coordinate communications, and assist with HR admin, inventory, events, and vendor relations while traveling between studio locations as needed.