Executive & Operations Assistant

sundays studio; New York (NY); Presencial; USD 55.000 - 60.000; Jornada completa

Descripción de la vacante

sundays studio in New York seeks an Executive & Operations Assistant to support leadership and day-to-day business operations across our studios. This hands-on role balances administrative duties with operational tasks, requiring initiative, resourcefulness, and attention to detail.

The ideal candidate will manage calendars, prepare meeting materials, coordinate communications, and assist with HR admin, inventory, events, and vendor relations while traveling between studio locations as needed.

Formación

• 2-4 years of administrative, executive support, or operations experience.
• Strong organizational and time-management skills.
• Excellent attention to detail and follow-through.
• Clear written and verbal communication abilities.

Responsabilidades

• Managing calendars, meetings, documents, and general administrative tasks.
• Preparing meeting materials and tracking notes, action items, deadlines, and follow-ups.
• Drafting internal communications and coordinating with vendors, candidates, and studio teams.
• Maintaining company files, contact lists, policies, and operational documents.
• Supporting onboarding, scheduling, employee records, and HR administrative tasks.
• Assisting with inventory, supply ordering, fulfillment, and distribution across studios.
• Supporting company events, studio activations, and special projects.
• Researching vendors, products, locations, and other business needs.
• Traveling between studios for deliveries, pickups, and other operational needs.

Conocimientos

Calendar management

Executive support

Operations coordination

Communication skills

Travel coordination

Herramientas

Google Workspace

Descripción del empleo

sundays is seeking a highly organized, proactive, and dependable Executive & Operations Assistant to support company leadership and day-to-day business operations across our studios.

This is a hands-on role for someone who enjoys variety, takes initiative, and is comfortable balancing administrative responsibilities with operational support. The ideal candidate is resourceful, detail-oriented, and willing to step in wherever support is needed to keep the business organized and running smoothly.

Key Responsibilities

• Managing calendars, meetings, documents, and general administrative tasks
• Preparing meeting materials and tracking notes, action items, deadlines, and follow-ups
• Drafting internal communications and coordinating with vendors, candidates, and studio teams
• Maintaining company files, contact lists, policies, and operational documents
• Supporting onboarding, scheduling, employee records, and other HR administrative tasks
• Assisting with inventory, supply ordering, fulfillment, and distribution across studios
• Supporting company events, studio activations, and special projects
• Researching vendors, products, locations, and other business needs
• Traveling between studios for deliveries, pickups, and other operational needs

Qualifications

• 2-4 years of relevant administrative, executive support, or operations experience
• Strong organizational and time-management skills
• Excellent attention to detail and consistent follow-through
• Clear written and verbal communication skills
• Ability to manage multiple responsibilities and adjust to changing priorities
• Proactive, resourceful, and comfortable solving day-to-day problems
• Professional judgment when handling confidential employee and business information
• Proficiency in Google Workspace
• Willingness to travel between sundays studio locations in New York City
• Flexibility to adjust working hours based on business, event, and studio needs
• Previous experience in a startup, retail, hospitality, wellness, or other fast-paced environment is preferred

Ideal Candidate

The ideal candidate is organized, proactive, and ready to grow with the company. They anticipate needs, take ownership of follow-ups, and enjoy being a dependable support system for leadership and studio teams.

They are equally comfortable organizing documents, communicating with different departments, supporting studio operations, and assisting with hands-on tasks. No two days will look exactly the same, so flexibility, initiative, and a collaborative mindset are essential.

Compensation

55,000-60,000 annually with bonus, depending on experience. This position is nonexempt and eligible for overtime pay in accordance with applicable law.