Executive Site Support Specialist

Kelly Services; Portage (MI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement savings plan

Paid holidays and transit benefit

Paid sick leave

Job summary

Kelly Services is seeking an experienced Administrative Assistant to provide direct executive and operational support to site leadership in Portage, MI. The role includes calendar management, travel coordination, documentation, and cross-functional liaison to ensure smooth day-to-day site operations.

You will organize leadership meetings, prepare minutes, manage expense reports, and maintain confidential correspondence while upholding strict discretion in handling sensitive information.

Qualifications

• 3–5+ years of administrative experience, preferably supporting senior managers, directors, or operations.
• High school diploma or equivalent required; Associate or Bachelor’s degree preferred.
• Advanced skills in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams); familiarity with ERP/procurement systems (e.g., SAP, Ariba) is a plus.
• Strong written and verbal communication abilities across all levels of an organization.
• Exceptional prioritization skills, high attention to detail, and ability to operate independently in a fast-paced environment.

Responsibilities

• Executive & Leadership Support: calendar management, executive correspondence, task prioritization and scheduling.
• Meeting & Event Coordination: organize leadership meetings and town halls, prepare agendas, take minutes, track action items.
• Travel & Expense Management: arrange domestic travel, hotel, ground transport, and process expense reports.
• Documentation & Reporting: draft and format presentations and confidential correspondence; maintain digital filing systems (SharePoint).
• Site Liaison & Visitor Hospitality: first contact for visitors; manage site access and hospitality arrangements.
• Procurement & Departmental Logistics: process purchase orders, track invoices, manage supplies, reconcile charges.
• Confidentiality: handle sensitive information with discretion and integrity.

Skills

Communication skills

Attention to detail

Independent work

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office 365

SAP

Ariba

Job description

Kelly Services is seeking an experienced Administrative Assistant to provide direct executive and operational support to site leadership in Portage, MI. The role includes calendar management, travel coordination, documentation, and cross-functional liaison to ensure smooth day-to-day site operations.

You will organize leadership meetings, prepare minutes, manage expense reports, and maintain confidential correspondence while upholding strict discretion in handling sensitive information.