Administrative Assistant — Multi‑Team Support & Scheduling

Kelly Services; Kirkwood (MO); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Telemedicine

Retirement savings plan

Transit spending account

Paid holidays

Paid sick leave

Job summary

Kelly Services is seeking an Administrative Assistant for a premier manufacturing client in Saint Louis, MO. The role supports daily office operations, calendar management, onboarding, and cross-team coordination.

You’ll use SAP reporting tools and MS Office, with opportunities to work with global and regional teams. Excellent communication and confidentiality are essential in this onsite position.

Qualifications

• Have a high school diploma/GED and at least two years of experience in administrative support within a business environment.
• Possess excellent computer skills, including proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SAP, and SharePoint.
• Demonstrate strong communication, organizational, and interpersonal skills.
• Can multi-task and manage tight deadlines with attention to detail and follow-up.
• Maintain a professional, mature demeanor with a strong team orientation.
• Are customer-focused and able to interact effectively over the phone and across functions.
• Have reliable transportation and are willing to travel between local office sites (within 2 miles).
• Can use discretion and maintain confidentiality in handling sensitive documents.
• Preferred: Associate or Bachelor’s degree in Business, Marketing, or related field; experience with databases such as Microsoft Access.

Responsibilities

• Managing daily office functions to ensure efficient group operations.
• Independently initiating actions, monitoring processes, and following through to completion.
• Scheduling appointments, maintaining calendars, and overseeing onboarding processes.
• Coordinating and facilitating meetings, MS Teams conferences, and managing logistics for events and travel (domestic and international).
• Monitoring, reconciling, and assisting with fiscal administration for local sites and vendors.
• Processing and tracking invoices and payments for team and site support.
• Establishing and maintaining effective working relationships; serving as the first point of contact for teams.
• Procuring supplies, managing resources, and documenting purchasing card transactions.
• Using SAP reporting tools and various software (Dakota, LMS, Outlook, Microsoft Office, SAP) to update data, produce reports, presentations, and correspondence.
• Managing record retention, contract submission and approval processes.
• Assisting with group projects and providing backup administrative support as needed.

Skills

Microsoft Word

Excel

PowerPoint

Outlook

SAP

SharePoint

MS Teams

Microsoft Office

Data reporting

Education

High school diploma / GED

Associate or Bachelor’s degree preferred

Tools

Dakota

LMS

SAP reporting tools

Job description

Kelly Services is seeking an Administrative Assistant for a premier manufacturing client in Saint Louis, MO. The role supports daily office operations, calendar management, onboarding, and cross-team coordination.

You’ll use SAP reporting tools and MS Office, with opportunities to work with global and regional teams. Excellent communication and confidentiality are essential in this onsite position.