Executive Admin & Travel Coordinator — Onsite Indy

Kelly Services; Indianapolis (IN); On-site; USD 40,000 - 57,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision insurance

Retirement plan

Paid holidays and transit benefits

Job summary

Kelly Services is seeking an Administrative Assistant Coordinator to support the Wave Lead and multi-site teams from our Indianapolis, IN location. This 36-month, 100% onsite role includes calendar management, travel planning, document control, and reporting, with occasional business travel and 8am–5pm schedule.

You will handle executive support tasks, organize leadership meetings, track actions, and contribute to change management initiatives.

Qualifications

• 5–7 years of administrative or executive support experience.
• Strong proficiency with Google Suite and virtual collaboration tools.
• Experience with project management and change management.
• Excellent organizational, communication, and interpersonal skills.

Responsibilities

• Provide comprehensive executive support including travel planning, calendar management, and email drafting.
• Organize leadership and team meetings with agendas, documentation, and action tracking.
• Support project management activities including reporting and documentation.
• Contribute to operational excellence, change management, and team cohesion.
• Collaborate with virtual teams and leadership across multiple sites.

Skills

Google Suite

Project management

Change management

Organizational skills

Communication skills

Interpersonal skills

Education

Associate degree

Bachelor’s degree

Tools

Google Suite

Job description

Kelly Services is seeking an Administrative Assistant Coordinator to support the Wave Lead and multi-site teams from our Indianapolis, IN location. This 36-month, 100% onsite role includes calendar management, travel planning, document control, and reporting, with occasional business travel and 8am–5pm schedule.

You will handle executive support tasks, organize leadership meetings, track actions, and contribute to change management initiatives.