Executive Secretary to VP of Development

Lehigh University; Bethlehem (Northampton County); On-site; USD 45,000 - 54,000; Full time

Benefits offered by this job

Paid leave

Tuition benefits

Retirement contributions

Job summary

Lehigh University seeks an Executive Secretary for the Vice President of Development and Alumni Relations in Bethlehem. The role centers on high-level administration, calendar control, and confidential coordination with donors, alumni, and university leadership.

Responsibilities include managing calendars, arranging domestic and international travel, preparing briefing materials, and leading complex projects with discretion and professionalism.

Qualifications

• Three to five years of work-related experience in executive support.
• Experience providing executive-level administrative support in a complex, relationship-driven environment.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and deadlines.
• Proficiency with calendar and productivity tools.

Responsibilities

• Managing complex, high-volume calendars and scheduling meetings across multiple stakeholder groups.
• Coordinating domestic and international travel arrangements, including itineraries and logistics.
• Anticipating the VP's needs and communicating deadlines proactively.
• Leading large administrative projects from conception to completion.
• Drafting, reviewing, and distributing correspondence for the VP.
• Serving as a primary contact for donors, alumni, and university leadership.
• Preparing agendas and briefing materials for meetings and events.
• Maintaining filing systems and records per university policies.

Skills

Executive support

Calendar management

Communication

Organization

Prioritization

Education

High School Diploma or GED

Associates or Vocational/Technical Degree preferred

Tools

Calendar software

Productivity tools

Job description

Lehigh University seeks an Executive Secretary for the Vice President of Development and Alumni Relations in Bethlehem. The role centers on high-level administration, calendar control, and confidential coordination with donors, alumni, and university leadership.

Responsibilities include managing calendars, arranging domestic and international travel, preparing briefing materials, and leading complex projects with discretion and professionalism.