Strategic Executive Assistant for Development Leadership

University of Vermont Foundation & Alumni Association; Burlington (VT); On-site; USD 65,000 - 75,000; Full time

Job summary

University of Vermont Foundation is seeking an Executive Assistant to provide high-level administrative support to the Vice President & Chief Development Officer. The role focuses on calendar management, travel logistics, and preparing materials for donor interactions while coordinating with the Foundation and University leadership.

You will generate data-informed reports, maintain CRM records, and support major gift fundraising activities and strategic initiatives within a dynamic nonprofit

Qualifications

• Associate's degree and 3–5 years of executive-level assistance or administrative coordination.
• Experience supporting senior leaders, with responsibility for complex schedules and workflows.
• Bachelor's degree and 5+ years in higher education or nonprofit advancement preferred.

Responsibilities

• Provide executive-level administrative support to the VP & CDO, including calendar and travel management.
• Draft, review and edit correspondence and donor-related documents.
• Coordinate engagement with donors and prospects, and prepare data-driven reports.
• Utilize CRM to track proposals, contacts, and reporting; support fundraising activity.
• Collaborate across Foundation, University, and Medical Center staff to ensure smooth operations.
• Support major gift cultivation, solicitation, and stewardship with the Development Team.

Skills

Highly organized

Analytical thinking

Effective communicator

Collaborative

Strategic and proactive

Discreet and confidential

DEI commitment

Tech savvy

Professional presence

Education

Associate’s degree

3–5 years executive support

Bachelor’s degree (preferred)

Tools

CRM software

Raiser's Edge / Salesforce

Job description

University of Vermont Foundation is seeking an Executive Assistant to provide high-level administrative support to the Vice President & Chief Development Officer. The role focuses on calendar management, travel logistics, and preparing materials for donor interactions while coordinating with the Foundation and University leadership.

You will generate data-informed reports, maintain CRM records, and support major gift fundraising activities and strategic initiatives within a dynamic nonprofit