Executive Assistant & Development Office Manager

Clarkson University; Town of Potsdam (NY); On-site; USD 26,000 - 29,000; Full time

Job summary

Clarkson University is seeking an Assistant to the VP of Development & Alumni Relations to manage daily office operations, coordinate staff activities, and support donor relations. The role includes training admins, budgeting oversight, and producing reports for ongoing fundraising initiatives.

The successful candidate will coordinate schedules, handle travel logistics, and serve as a central information hub for the office, ensuring professionalism and excellent customer service in a fast-paced

Qualifications

• A minimum of an associate's degree or 5-7 years of clerical or related experience required.
• Proficiency with reporting
• Minimum Experience: 5-7 years of clerical or related experience required.
• Five to seven years of clerical experience in a major and deferred gift fundraising environment preferred.

Responsibilities

• Create travel itineraries, binders and complete travel arrangements for VP of Development.
• Select, train and supervise student assistants in general office procedures and monitor work for accuracy; track student assistant budget.
• Lead the DAR Admin Team
• Coordinate and maintain travel, calendar and meeting schedules for VP.
• Generate reports as needed, create new reports as requested.
• Maintain master schedule with all events
• Plan for administrative events including required content from leadership team
• Conduct research on prospects as requested.
• Review and reconcile budgets and produce reports, including office credit card charges each month.
• Order and maintain office supplies, process purchase orders, renew periodicals and implement day-to-day office procedures.
• Responsible for the delivery of individualized stewardship pieces for high-priority donors.
• Serve as a resource for the DAR team as a knowledge hub for fund purposes, donor contacts, financial status, gifts/commitments, etc.
• Welcome visitors to the office and assist them accordingly.
• Answer telephones and direct call or take messages, receive and distribute faxes.
• Perform other related duties incidental to the work of the office.
• Performance of this role requires you to be at work

Skills

Microsoft Office Suite

Microsoft Outlook

Web content mgmt systems

Communication

Teamwork

Time management

Confidentiality

Customer service

Education

Associate degree or 5-7 years clerical experience

Job description

Clarkson University is seeking an Assistant to the VP of Development & Alumni Relations to manage daily office operations, coordinate staff activities, and support donor relations. The role includes training admins, budgeting oversight, and producing reports for ongoing fundraising initiatives.

The successful candidate will coordinate schedules, handle travel logistics, and serve as a central information hub for the office, ensuring professionalism and excellent customer service in a fast-paced