Senior Executive Assistant to VP, Student Development (Onsite)

Loyola University Chicago; Chicago (IL); On-site; USD 46,000 - 53,000; Full time

Job summary

Loyola University Chicago seeks an Executive Administrative Assistant in Student Development to provide extensive administrative support to the VP for Student Development, manage the VP’s calendar, and coordinate internal and external meetings and events. The role acts as a key liaison with university officers, deans, directors, staff, faculty, and students.

Requirements include a college degree with at least five years of related experience, advanced MS Office skills, strong communication, and

Qualifications

• Bachelor’s degree and 5 years of related experience.
• Demonstrated ability to work independently and as a collaborative member of a team of highly motivated and experienced professionals.
• Ability to communicate professionally and effectively with various constituents in person and through phone/email.
• Experience managing budgets and accounts.
• Strong working knowledge of MS Office Suite and database management.
• Excellent typing and word-processing.
• Strong time management and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to multitask and coordinate several projects at a time while remaining calm under pressure.
• Ability to determine priorities and to ask for direction when priorities are unclear.

Responsibilities

• The Executive Administrative Assistant in Student Development provides extensive administrative support to the VP for Student Development with appropriate discretion and confidentiality.
• Serves as a liaison between the VP and other university officers, deans, directors, administrators, faculty, staff, students, and students.
• Responsible for organizing & managing the VP’s calendar.
• Coordinates internal & external meetings and events.
• Schedules meetings for the VP. Help prioritize requests for the VPs time.
• Provides extensive administrative support for various projects and programs including project planning, creating, printing and distributing materials, coordinating expenses and reimbursements.
• Takes minutes and action items at meetings and conducts follow-up on these activities.

Skills

Communication skills

Organizational skills

Independent work

Multitasking

Education

Bachelor's degree

Tools

MS Office Suite

Database management

Job description

Loyola University Chicago seeks an Executive Administrative Assistant in Student Development to provide extensive administrative support to the VP for Student Development, manage the VP’s calendar, and coordinate internal and external meetings and events. The role acts as a key liaison with university officers, deans, directors, staff, faculty, and students.

Requirements include a college degree with at least five years of related experience, advanced MS Office skills, strong communication, and