Executive Secretary & Office Operations Specialist

Alliance Prime Group; St. Louis (MO); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Professional development opportunities

Job summary

Alliance Prime Group in St. Louis, MO is seeking a dedicated Secretary for full-time employment.

In this role you will manage office operations, support the executive team, handle communications, and keep records up to date. The position offers a competitive salary range of $42,000 to $57,899 per year, along with comprehensive benefits including health insurance, a retirement plan, paid time off, and opportunities for professional development.

Qualifications

• High school diploma or equivalent.
• Proven experience as a Secretary or similar administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Outlook and Word.
• Ability to work independently and as part of a team.
• Detail-oriented with a keen eye for accuracy.
• Familiarity with financial services industry is a plus.

Responsibilities

• Manage the office calendar and schedule appointments for executives and clients.
• Handle incoming and outgoing phone calls, emails, and messages, ensuring prompt and accurate responses.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Maintain accurate and up-to-date records of office activities and communications.
• Assist with the preparation of presentations and reports for executives.
• Perform general administrative tasks, such as filing, copying, and mailing.
• Coordinate with the IT department to ensure smooth operation of office technology.
• Assist with the organization and planning of office events and meetings.

Skills

Office operations

Client communications

Time management

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

CRM software

Job description

Alliance Prime Group in St. Louis, MO is seeking a dedicated Secretary for full-time employment.

In this role you will manage office operations, support the executive team, handle communications, and keep records up to date. The position offers a competitive salary range of $42,000 to $57,899 per year, along with comprehensive benefits including health insurance, a retirement plan, paid time off, and opportunities for professional development.