Executive Admin & Office Coordination Specialist

Vertex Elite Inc.; St. Louis (MO); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Vertex Elite Inc. in St. Louis, MO is seeking an Administrative Assistant to join our team.

This full-time role handles a variety of administrative tasks, including scheduling, correspondence, records maintenance, and project support, with a focus on accuracy and customer service. You will work with the engineering team to ensure smooth operations, provide timely reports, and assist with meeting planning, travel, and executive communications.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of administrative support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication.

Responsibilities

• Schedule appointments and manage calendar logistics.
• Handle incoming/outgoing correspondence (email, phone, mail).
• Maintain office records and assist with logistics for projects and meetings.
• Prepare reports, presentations, and other documents for the team.
• Coordinate meeting agendas, minutes, and travel arrangements for executives.
• Support executive team with miscellaneous administrative tasks.

Skills

Strong organizational skills

Attention to detail

Excellent communication skills

Customer service

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Vertex Elite Inc. in St. Louis, MO is seeking an Administrative Assistant to join our team.

This full-time role handles a variety of administrative tasks, including scheduling, correspondence, records maintenance, and project support, with a focus on accuracy and customer service. You will work with the engineering team to ensure smooth operations, provide timely reports, and assist with meeting planning, travel, and executive communications.