Executive Secretary & Office Operations Lead

My Florida CFO; Tallahassee (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

The Auditor General's Office seeks an experienced executive secretary to perform a range of administrative duties in support of agency operations.

Responsibilities include calendar management, travel arrangements, document preparation, and confidential correspondence. Strong typing, word processing, and knowledge of office procedures are essential, as is the ability to handle sensitive information and work as part of a team.

Qualifications

• Knowledge of basic secretarial and office management skills.
• Knowledge of the legislative process.
• Knowledge of filing practices.
• Knowledge of personal computer programs.
• Skill in typing and in word processing.
• Ability to compose routine correspondence.
• Ability to independently carry out minor administrative functions and general office duties.
• Ability to organize files and other records.
• Ability to operate general office equipment.
• Ability to pay extreme attention to detail and review work for accuracy and quality of content.
• Ability to communicate effectively verbally and in writing and have strong interpersonal skills.
• Ability to handle confidential information.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to organize work, follow and interpret instructions.
• Ability to work cooperatively as a team member and to contribute to the effective internal functioning of the operation.
• Ability to train others.
• Ability to supervise people.

Responsibilities

• Maintains appointment calendar and schedules meetings and conferences.
• Prepares itineraries and travel vouchers.
• Processes mail and drafts routine correspondence.
• Types letters, memos, and reports and reviews for grammar and content.
• Greets visitors and routes calls and answers inquiries.
• Assists in preparing special reports and interprets rules and policies.
• Completes research assignments and compiles data for decisions.
• Maintains files and prepares local purchase orders.
• May train secretarial staff and supervise others.
• Performs related duties as required.

Skills

Secretarial skills

Office management

Typing

Word processing

Interpersonal skills

Written and verbal communication

Attention to detail

Confidential information handling

Teamwork

Supervision

Training others

Education

High school diploma

CPS certificate substitution

College substitution

Vocational/technical training substitution

Tools

Microsoft Word

Job description

The Auditor General's Office seeks an experienced executive secretary to perform a range of administrative duties in support of agency operations.

Responsibilities include calendar management, travel arrangements, document preparation, and confidential correspondence. Strong typing, word processing, and knowledge of office procedures are essential, as is the ability to handle sensitive information and work as part of a team.