Executive Secretary & Strategic Projects Liaison

Office of the Illinois Attorney General; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Office of the Illinois Attorney General is seeking an Executive Secretary to handle highly responsible confidential administrative and secretarial duties, including handling correspondence, data gathering, coordinating and monitoring assigned projects. The role supports the Division Chief and other staff with report preparation.

The position also maintains schedules, arranges travel, types legal documents and contracts, and guides support staff.

Qualifications

• High school diploma or GED plus 4 years of professional secretarial experience.
• Or 2 years of secretarial or business college plus 3 years secretarial experience.
• Strong knowledge of English, secretarial practices, and office management.
• Familiarity with grammar, spelling, punctuation and word processing.
• Able to maintain satisfactory working relationships with staff and the public.

Responsibilities

• Receive, screen and route correspondence.
• Type correspondence, legal documents and contracts.
• Prepare plans for departmental changes and program policy procedures.
• Maintain schedules and arrange travel.
• Direct and coordinate activities of support staff.
• Provide guidance and monitor performance objectives.
• Serve as a resource to other office staff.

Skills

English proficiency

Secretarial coordination

Data gathering

Education

High school diploma or GED

2 years secretarial/business college

Tools

Word-processing software

Database applications

Job description

Office of the Illinois Attorney General is seeking an Executive Secretary to handle highly responsible confidential administrative and secretarial duties, including handling correspondence, data gathering, coordinating and monitoring assigned projects. The role supports the Division Chief and other staff with report preparation.

The position also maintains schedules, arranges travel, types legal documents and contracts, and guides support staff.