Executive Secretary 24-E-06

Illinois Attorney General (IL); Chicago (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

The Executive Secretary for the Illinois Attorney General will provide highly confidential administrative and secretarial support to the Division Chief. The role includes receiving, screening and routing correspondence, coordinating special projects and preparing reports.

Responsibilities expand to maintaining schedules, arranging travel, typing legal documents, and guiding support staff to meet performance objectives. In-office attendance is required.

Qualifications

• This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience.
• English proficiency, grammar and proofreading skills required.

Responsibilities

• Receive, screen and route correspondence for the Division Chief.
• Maintain schedules and make travel arrangements.
• Type correspondence and legal documents; assist with reports and contracts.
• Coordinate activities and monitor performance objectives; provide guidance to support staff.
• Perform other duties as required.

Skills

English proficiency

Secretarial skills

Office management

Word processing

Education

High school diploma or GED + 2 years secretarial/business college

Tools

Database software

Job description

The Executive Secretary performs highly responsible and confidential administrative and secretarial duties which includes receiving, screening and routing correspondence. As secretary to a Division Chief, the Executive Secretary shall conduct special projects and studies by gathering data, coordinating, monitoring and completing assigned projects. Additionally, this position shall aid in the analysis and interpretation of date and prepare reports.

The Executive Secretary maintains schedules and makes travel arrangements. This position performs confidential secretarial functions for the Division Chief and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations.

The Executive Secretary may assist support staff by directing and coordination activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives. This position shall serve as resources to other office staff and provide guidance in resolving more complex or technical problems the Executive Secretary shall perform other duties as required.

This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience. The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required. Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position.

This position requires in office attendance.